Weekly Update — February 21, 2017

Committee News

The Cataloging Committee will meet on March 2, 2017 at 10am at Plainfield Guilford Township Public Library. All interested staff are invited to attend.

Maintenance: New Shortnames

Just a reminder that we will be updating everyone to the new shortnames on February 28, 2017. Since these were approved over a year ago, you may wish to review the list and remind yourself of your new shortname. We are hopeful these new names will significantly alleviate name confusion transit issues in future.

Migration News

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. The LocalAdmin and Reporting course, being taught onsite on March 7, is being opened up to other area library staff, please see below to register. A modified cataloging freeze on March 6-8 will be associated with this go-live.

A team of catalogers will be on-site at Knightstown Public Library today for a collaborative cataloging session! Watch for progress updates (and maybe photos) next week!

It’s almost Conference Season!

Registration is open for the 2017 Evergreen International Annual Conference. The conference will be held April 5-8, 2017 in Covington, KY.

The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. Breakfast and lunch will be served. Please register now (a link to a list of session descriptions is available on the form)!

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. Please check your stock!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
Spring Cataloging Roundtable – Authority Control, 10am-Noon, Webinar. (2 TLEU)
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 16, 2017

Registration Now Open: EIAC 2017

The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. Breakfast and lunch will be served. Please register now (a link to a list of session descriptions is available on the form)!

Register for EIAC 2017!

Maintenance Update: New Shortnames

We will be updating everyone to the new shortnames on February 28, 2017. We have already coordinated with major vendors that use shortnames for authentication, but if you have local contracts which utilize your shortname, you may need to reach out for an update in your configuration. Since these were approved over a year ago, you may wish to review the list and remind yourself of your new shortname. We are hopeful these new names will significantly alleviate name confusion in future.

NOTE: The links for overdue and lost notices are not changing to reflect the new shortnames, please continue to use the current links. An alternate method of accessing those notices is currently in development and should be available soon.

Committee News

The eContent Committee met on February 14, 2017 at 10 am at the Indiana State Library. We will be renewing our discount program with DEMCO Software (aka Boopsie) and information on JP Gillen’s Library App will be released to the eContent list.

The Executive Committee met on February 14, 2017 at 1pm at the Indiana State Library. The meeting was schedule for the 2017 conference has been released! Detailed program descriptions are available for review. Please note that minor shifts in timing may still occur. Registration is open for the 2017 Evergreen International Annual Conference. 8 Scholarship applicants were awarded scholarships to attend the conference by Evergreen Indiana.

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. Please check your stock!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
Spring Cataloging Roundtable – Authority Control, 10am-Noon, Webinar. (2 TLEU)
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 7, 2017

Maintenance and Configuration Updates

A weekly purge of unused monographic parts has been implemented.

Materials which have been assigned the Discard/Weed status are being automatically deleted 6 months after being set to that status. Libraries are encouraged to actively delete weeded holdings, but this cleanup tool will catch those which are missed.

The default sort order has been set to Popularity Adjusted Relevance. The popularity metric has been updated to evaluate the number of copies associated with a record, the total number of holds over 5 years, publication date, frequency of circulation, total circulation, and current hold counts. We’re excited to see how well this assists patrons with finding their desired materials!

Committee News

The eContent Committee will meet on February 14, 2017 at 10 am at the Indiana State Library. Vendor products under discussion will include Baker & Taylor’s Axis 360, J.P. Gillen’s Library App, and SkillSoft.

The Executive Committee will meet on February 14, 2017 at 1pm at the Indiana State Library. Topics on the agenda include the international conference scholarships, the 2018 membership fee rates, an exit fee bylaws amendment, insurance, the current pilots, and updates to the patron matrix. The meeting will be streamed and recorded.

2017 Evergreen International Conference

The schedule for the 2017 conference has been released! Detailed program descriptions are available for review. Please note that minor shifts in timing may still occur. Registration is now open for the 2017 Evergreen International Annual Conference. Scholarship applicants will be notified of the Executive Committee’s decisions next week.

Migration News

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. The LocalAdmin and Reporting course, being taught onsite on March 7, is being opened up to other area library staff, please see below to register. A modified cataloging freeze will be associated with this go-live.

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. Please check your stock!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
2017 Spring Cataloging Roundtable, 10am-Noon, Webinar.
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — January 31, 2017

2017 Evergreen International Conference Update

The schedule for the 2017 conference has been released! Detailed program descriptions are available for review. Please note that minor shifts in timing may still occur. Registration is now open for the 2017 Evergreen International Annual Conference. Scholarships are available for interested EI staff; scholarship applications are due by February 6, 2017.

Committee Nominations – Final Call!

We need your help! Thanks to everyone who’s nominated someone or volunteered already, but we have many more seats to fill!

Are you interested in shaping consortium policy? Do you want to grow your presence in the professional community? Want to make sure your patrons are getting the best service possible? Do you know someone that would amazing at doing that? We are now accepting nominations for committee members. Any active Evergreen Indiana library staff member is eligible to be nominated!

Nominate someone now!

We have openings on all four committees. Nominations will close on February 3, 2017. Nominees will be confirmed and announced shortly thereafter.

2017 Wowbrary Invoices Out

Invoices are out to all of the 2017 Wowbrary group participants. If you have not received yours yet, please contact Mary Kay Emmrich at Newton County for another copy. Thanks again to Newton County for serving as our clearinghouse for this group purchase!

Migration News

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. The LocalAdmin and Reporting course, being taught onsite on March 7, is being opened up to other area library staff. If interested, please pencil the date in your calendar, registrations will be made available shortly. There will be a modified cataloging freeze associated with this go-live.

Member News

Greenwood Public Library will celebrate their centennial this Saturday with an open house! All are welcome. Congratulations!

Benton County Public Library welcomes new director Cara Ringle.

eIDC Membership Update

The eIndiana Digital Consortium welcomes new member Union City Public Library!

Upcoming Evergreen Indiana Training Opportunities

March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library [Time and registration TBA]
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — January 24, 2017

Transiting DVD Pilot

Thanks to everyone who’s completed the initial interest survey so far! We have just shy of 50,000 DVDs committed as of this morning! I am working with our shipping case vendor and should have target dates out to you shortly. The survey will stay open until the end of the month if you need a bit more time to determine if you wish to participate!

Transiting DVD Survey

Migration News

Anna is spending today at Knightstown Public Library working on their re-cataloging configuration and kicking off the EI cataloging process. Spiceland’s configuration will be completed within the next week as well. If you are interested in joining us for a cataloging party there in the coming weeks, please let her know!

Committee Nominations

We need your help! Thanks to everyone who’s nominated someone or volunteered already, but we have many more seats to fill!

Are you interested in shaping consortium policy? Do you want to grow your presence in the professional community? Want to make sure your patrons are getting the best service possible? Do you know someone that would amazing at doing that? We are now accepting nominations for committee members. Any active Evergreen Indiana library staff member is eligible to be nominated!

Nominate someone now!

We have openings on all four committees. Nominations will close on February 3, 2017. Nominees will be confirmed and announced shortly thereafter.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is finalizing the schedule now. Scholarships are available for interested EI staff; scholarship applications are due by February 6, 2017.

Upcoming Evergreen Indiana Training Opportunities

January 31, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
February 1, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — January 6, 2017

Note: There will not be a newsletter next week.
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2016 Annual Stats

We’ve had another very busy year in Evergreen Indiana! Local reports were sent to directors yesterday for inclusion in the annual report. Here’s a peek at the totals for the consortium!

Quick View
  • Active Evergreen Indiana Member Libraries: 111
  • 2016 New Active Member Libraries: 4
  • 2016 Resident Taxpayer Base: 1,075,269
  • Counties with an EI Library: 62
  • Items Owned: 7,068,536
  • Unique Titles: 2,504,926
Moving Materials
  • 2016 EI Circulations and In-house Uses: 8,417,630
  • 2016 Juvenile EI Circulations: 3,439,395
  • 2016 Total Transits: 664,769
  • 2016 Remote Circulations: 401,296
  • 2016 Visiting Circulations: 516,476
Gathering Professionally
  • 2016 Trainings Held: 27
  • 2016 Asynchronous Courses Available: 2
  • 2016 Regional Roundtables: 5
  • 2016 Conferences: 1
  • 2016 Committee Meetings: 19
  • 2016 International Meetings Hosted: 1
eIDC Annual Stats
  • Member Libraries: 91
  • Unique Titles: 32,768
  • Unique Borrowers in 2016: 19,349
  • 2016 Total Circulations: 514,159
  • 2016 Juvenile Circulations: 85,407
  • 2016 Student Circulations: 2,602

The infographics are in the process of being updated on our Statistics page as well if you wish to look at the historical trends.

Upgrade 2.11 complete

The upgrade was completed on schedule the evening of January 1, 2017. Reporting was on hold until the 2nd. We have noted a couple of bugs which are affecting bibliographic record merging, transferring holds, and barcode replacement. As patches and fixes are put in place, we will update via listserv. Thanks for your patience!

Holiday Closure

The Indiana State Library will be closed January 14-16, 2017. During that time EI support staff will only be available in case of emergency. INfoExpress service will also be suspended on those dates.

Committee Nominations

It’s that time of year! Are you interested in shaping consortium policy? Do you want to grow your presence in the professional community? Want to make sure your patrons are getting the best service possible? Do you know someone that would amazing at doing that? We are now accepting nominations for committee members. Any active Evergreen Indiana library staff member is eligible to be nominated!

Elected committee members are generally expected to serve 3 year terms (except for the Cataloging Committee which is at-will terms). Committee service entails attendance, either in person or via web conference, at 4-6 meetings annually, plus participating in the conference and roundtables to address community interests and needs through the development of policies, procedures, and trainings.

Nominate someone now!

We have openings on all four committees. Nominations will close on February 3, 2017. Nominees will be confirmed and announced shortly thereafter.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is soliciting presentation proposals through January 13, 2017. Scholarships are available for interested EI staff; scholarship applications are due by February 6, 2017.

Weekly Update — December 27, 2016

Authority Control Now Live!

The updated bibliographic records and authority records were uploaded over the holiday weekend, and the cataloging restrictions have been lifted. 2,385,827 bibliographic records were updated, and we brought in 910,861 associated authority records! Lexile measures were added to 118,448 bibliographic records. Special thanks go out to Jocelyn Lewis for serving as the procurement agent and project manager and Jason Boyer for coordinating the configuration and data transfers!

Our next steps will begin in January as the linking (automatic updating) and validation is brought online. We are also scheduling an early spring cataloging roundtable to demonstrate how member libraries can add and update authority elements on records. Thanks to everyone for your patience!

Holiday Closure

The Indiana State Library will be closed December 31, 2016-January 2, 2017. During that time EI support staff will only be available in case of emergency. INfoExpress service will also be suspended on those dates. We wish you a very happy holiday season!

Maintenance Notices

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is soliciting presentation proposals through January 13, 2016.

Weekly Update — December 22, 2016

Upgrade Training Video Released

The 2.11 Upgrade training video is now available for anyone who was unable to attend the webinars last week. Please note that due to the edited length, the video training is not eligible for LEU credit.

Watch the 2.11 Upgrade Training!

Holiday Closures

The Indiana State Library will be closed December 23-26, 2016 and December 31, 2016-January 2, 2017. During that time EI support staff will only be available in case of emergency. INfoExpress service will also be suspended on those dates. We wish you a very happy holiday season!

Committee News

The Patron Services Committee met at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library. The meeting was recorded and may be viewed on YouTube.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is soliciting presentation proposals through January 13, 2016.

Weekly Update — December 13, 2016

Do you SRCS?

There’s a lot going on in the resource sharing community this winter! We are soliciting marketing, workflow, and patron training ideas and materials that active SRCS participants would be willing to share as libraries transition to full patron driven requesting for ILLs.

If your library did not join as part of Phase 1, we invite you to consider doing so now! Letters of Interest are due to the Library Development Office before January 31, 2017. If you have questions, you are encouraged to email them to the Support Listserv, the EI coordinator, or the Library Development Office. The SRCS website has training, marketing, and informational resources available for review.

Updates to Staff Permissions Ahead

The Executive Committee approved a range of updates to the permissions assigned to various staff working profiles. A complete list is being released on the Support Listserv. These updates will take place as part of the 2016/17 Upgrade over the New Year weekend.

New Member!

Please join us in welcoming New Castle-Henry County Public Library to Evergreen Indiana! NCHCPL is a Class A library located east of Indianapolis.

Open and Unbridled!

Registration is now open for the 2017 Evergreen International Annual Conference. The Executive Committee approved 3 levels of scholarships for interested library staff to attend the conference next spring. Scholarship applications will be available soon. Also, the conference committee is soliciting presentation proposals through January 13, 2016.

Committee News

  • The eContent Committee met at 10 am on Tuesday, December 13, 2016 at the Indiana State Library. Dear Reader presented their product for consortium consideration; pricing will be released to interested libraries on the eContent listserv.
  • The Executive Committee met at 1 pm on Tuesday, December 13, 2016 at the Indiana State Library. The meeting was recorded and may be viewed on YouTube.
  • The Patron Services Committee will meet at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Upcoming Evergreen Indiana Training Opportunities

December 15
Evergreen 2.11 Upgrade, 2pm-3pm, webinar (LEU eligibility TBA)
December 16
Evergreen 2.11 Upgrade, 10am-11am, webinar (LEU eligibility TBA)

Weekly Update — December 6, 2016

Upgrade Testing!

Upgrade testing is now available for all interested parties! Please check out the Upgrade 2.11 webpage for instructions and training information. The webinars are scheduled for December 15, 2016, 2-3pm and December 16, 2016, 10-11am. Registration should be open tomorrow!

Committee News

  • The Cataloging Committee met on Thursday, December 1, 2016 at Hussey-Mayfield Memorial Public Library.
  • The eContent Committee will meet at 10 am on Tuesday, December 13, 2016 at the Indiana State Library. Dear Reader will present their product for consortium consideration.
  • The Executive Committee will meet at 1 pm on Tuesday, December 13, 2016 at the Indiana State Library. The meeting will be broadcast and may be viewed on YouTube.
  • The Patron Services Committee will meet at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Upcoming Evergreen Indiana Training Opportunities

December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)