Weekly Update — March 24, 2015
Spring Cleaning the Patron Records!
We’re pleased to announce that the scripts are complete to remove the long-expired and inactive patrons from our database. In compliance with Indiana code, we are required to mark inactive and delete long-expired (3+ years) patrons who are in good standing. We have implemented the script to delete these records and libraries will see fewer irrelevant results when searching patrons going forward. Patrons with outstanding bills, open circulations, or bars have been retained until their accounts are cleared.
We have a record of the first batch of patron records to be deleted if you would like to use it to cull your paper records (if the retention period has ended). We have templates in development that will be available very shortly in the Admin folder of the reports interface so that you can track which records are slated for deletion.
One other outcome of this clean-up is that aged circulations (circulation information from which the identifiable patron data has been stripped) are now playing a significant role in how you report some circulation statistics. Circulations on any patron record that is deleted are automatically aged (or anonymized). If you are using a report that includes circulation details spanning more than three years, you should plan on using the “Aged and Active Circulations” source for reporting rather than “Circulations”.
We had several libraries band together and support a group content buy which will extend our periodical platform fee discount for a full second year. Our thanks to Andrews-Dallas Public Library, Barton-Rees Pogue Memorial Public Library, Jackson County Public Library, Noble County Public Library, North Webster Community Public Library, Osgood Public Library, Perry County Public Library, Roanoke Public Library, and Switzerland County Public Library.
Registration for the 2015 EI Annual Conference will close on March 31, 2015. Please visit the Evergreen Indiana Annual Conference 2015 page now!
Library standards’ waiver letters are due to the Library Development Office by March 30, 2015. Please remember that Evergreen Indiana libraries must be found in-standards or receive a waiver from the ILHB to continue as regular members of the consortium!
Upcoming Evergreen Indiana Training Opportunities
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)