Category Archives: Committee News

Weekly Update — June 6, 2017

Committee News

  • The Executive Committee will meet at 10am on Tuesday, June 13, 2017, at the Indiana State Library. Subjects under discussion will include the 2018 budget, a possible update to the Circulation Matrix, auto deletion of long lost/missing materials, and welcoming the new committee members.
  • The eContent Committee will meet at 1pm on Tuesday, June 13, 2017 at the Indiana State Library.

Deadlines

  • The 2017 Ethics Audit closes on August 1, 2017.
  • The next barcode/library card purchasing pool is scheduled for July 10-14, 2017. Please check your stocks!

Upcoming Evergreen Indiana Events

June 19, 2017
Migration Cataloging Party, 9am-5pm, Spiceland Town and Township Public Library, Spiceland, IN
June 30, 2017
Migration Cataloging Party, 9am-5pm, Walkerton-Lincoln Township Public Library, Walkerton, IN
July 21, 2017
Migration Cataloging Party, 9am-5pm, Walkerton-Lincoln Township Public Library, Walkerton, IN

Weekly Update — May 31, 2017

It’s a cataloging celebration!

We were back in Knightstown for another cataloging party on May 19, 2017. For three participants, this was their first ever cataloging party; and we made outstanding progress processing 493 items in one day!

Mark your calendars now to get in on the fun! We will be holding cataloging parties at Walkerton-Lincoln Township Public Library on June 30, 2017 and July 21, 2017, 9am-5pm (EDT); please join us for part or all of the day! Additional sessions will be scheduled at Swayzee and Spiceland soon!

Bylaws Amendment passes consortium vote

The 2017 Bylaws amendment has received a supermajority approval vote. The Bylaws have been updated with the new language (addressing membership eligibility and costs).

New Asynchronous Course Available

A new introductory course with a focus on the new webclient is now available! This course is eligible for 1 TLEU. Please visit http://learn.evergreen.lib.in.us today to register and complete the course.

Committee News

  • The Cataloging Committee will meet tomorrow, June 1, 2017, at 10am at Hussey-Mayfield Memorial Public Library.
  • The Executive Committee will meet at 10am on Tuesday, June 13, 2017, at the Indiana State Library.
  • The eContent Committee will meet at 1pm on Tuesday, June 13, 2017 at the Indiana State Library.

Deadlines

The 2017 Ethics Audit closes on August 1, 2017.

Upcoming Evergreen Indiana Training Opportunities

June 7, 2017 – LAST CALL!
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017 – LAST CALL!
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — May 17, 2017

Congratulations!

Please join me in congratulating our newly elected Committee members! The voting was very intense this year for the contested seats, coming down to just a couple of votes in more than one race. My sincerest thanks to all of the outstanding nominees who volunteered their time and skills to serve the community! The handover between the new and outgoing committee members will occur during the June meetings.

Executive Committee:

  • Class A/At-Large: Vanessa Martin, GBURG
  • Class B: Sheryl Sollars, WFLDW
  • Class C: Ruth Frasur, HGSTN

Cataloging Committee:

  • Ellie Doun, LEBNN
  • Susan Jones, DANVL
  • Lori Parsell, GRRTT

Patron Services Committee:

  • Class A: Lorie Long, MORGN
  • Class B: Virginia Jensen, MOORE & Josh Lewis, LEBNN
  • Class C: Andrea Basinger, GRRTT & Eric Fisher, ALEXM

Global Stat Cat Update

The global Audience stat cat is now required for all new and updated holdings. If you did not get a chance to send in your shelving location spreadsheet for batch update, you are still welcome to submit those to jumpstart the process for your library.

Deadlines

  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Upcoming Evergreen Indiana Training Opportunities

June 7, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — April 11, 2017

EIAC 2017


We had a great time in Indianapolis at the Annual Conference on March 31, 2017; we welcomed nearly 120 of you to a dozen training program options! Presentations and photos from the event are being gradually added to the Past Conferences page, so be sure to check back over the next couple of weeks for additional content!

Evergreen International Annual Conference 2017


11 EI libraries sent 19 staff to the Evergreen International conference in Covington, KY last week! We presented, networked, and got inspired to try new things! Presentation materials are available for anyone who would like to take a look!

Promotional materials survey

Due to expressed interest in the community, we’re researching options to cooperatively purchase some Evergreen Indiana branded promotional materials. We’re asking that all interested libraries please take a couple of minutes and fill out a survey so that we can see what is of the most interest. Completing the survey will not commit your library to any purchase at this time; it’s simply to gauge interest!

Deadlines

  • Executive and subcommittee ballots are due by May 12, 2017.
  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Committee News

The Executive Committee met at the Evergreen Indiana Annual Conference. Several issues were tabled until the June meeting. The 2018 annual meeting was confirmed as an anniversary gala; planning will begin once a budget has been chosen. A global required item stat cat was approved; libraries will be contacted about converting their collections in the next few weeks. This meeting was recorded and may be reviewed on Youtube.

Member News

Otterbein Public Library welcomes new director Latisha Provo!

Migration News

The New Castle-Henry County Public Library go live has been scheduled for May 3, 2017. There will be a modified cataloging freeze May 1-3, 2017 associated with this migration. Area libraries are invited to participate at the go-live!

Upcoming Evergreen Indiana Training Opportunities

April 27, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
April 28, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
May 2, 2017
Local Administration and Basic Reporting, 9am-12pm, New Castle-Henry County Public Library (3 TLEU)
May 15, 2017
Advanced Cataloging Workshop, 9am-4pm, Pike County Public Library (6 TLEU)
June 7, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — March 29, 2017

We’re off to conference!

The Evergreen conference season has arrived! We look forward to seeing everyone who can make it on Friday at the Evergreen Indiana Annual Conference. Then next week, we’re off to Covington, KY for the Evergreen International Conference. Please note that support may be a bit slower to respond than usual with the reduced on-site staffing. We appreciate your patience and can’t wait to see you all at conference!!!

Deadlines

  • Executive and subcommittee ballots are due by May 12, 2017.
  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Committee News

The Executive Committee will hold their next meeting at the Evergreen Indiana Annual Conference on March 31, 2017. All interested staff are invited to attend.

Migration News

The New Castle-Henry County Public Library go live has been scheduled for May 3, 2017. There will be a modified cataloging freeze May 1-3, 2017 associated with this migration. Area libraries are invited to participate at the go-live!

Weekly Update — March 22, 2017

Transiting Videodisc Update


Approximately 60% of the shipping cases have been delivered to the pilot libraries, and collection conversion is starting! In less than a week and as of this morning, over 26,000 dvds and blu-rays have been updated with the new circ mods and almost 400 videodisc hold transits captured!

If your library is interested sharing or if you have questions about how to handle these materials, please contact Anna!

Deadlines

  • The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. The final schedule has been posted on the Conference page. Registration closes tomorrow (March 23, 2017)! Please register now!
  • Executive and subcommittee ballots are due by May 12, 2017.
  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Committee News

The Patron Services Committee met on March 21, 2017 at 10am at Greenwood Public Library. Subjects under discussion included the training manual, materials processing standards, an update to the patron account expiration notice, transit of damaged materials, and the pest procedures. The meeting was recorded and may be reviewed on YouTube.

The Executive Committee will hold their next meeting at the Evergreen Indiana Annual Conference. All interested staff are invited to attend.

Migration News

The New Castle-Henry County Public Library go live has been scheduled for May 3, 2017. There will be a modified cataloging freeze May 1-3, 2017 associated with this migration. Area libraries are invited to participate at the go-live!

See you in Covington!

Registration is open for the 2017 Evergreen International Annual Conference. The conference will be held April 5-8, 2017 in Covington, KY.

Weekly Update — February 28, 2017

Migration News


We were at Knightstown Public Library last week to help with their recataloging project! Representatives from 5 libraries were on hand to help out. Our thanks to everyone who participated!

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. A modified cataloging freeze on March 6-8 will be associated with this go-live. If you are in the area and would like to attend the go-live, please let Anna know to expect you! A story appeared in the local news about their migration today!

Committee News

The Cataloging Committee will meet on March 2, 2017 at 10am at Plainfield Guilford Township Public Library. All interested staff are invited to attend.

Maintenance: New Shortnames

Just a reminder that we will be updating everyone to the new shortnames tonight, February 28, 2017. We are hopeful these new names will significantly alleviate name confusion transit issues in future.

Conference Season is just around the corner!

Registration is open for the 2017 Evergreen International Annual Conference. The conference will be held April 5-8, 2017 in Covington, KY.

The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. Breakfast and lunch will be served. Please register now (a link to a list of session descriptions is available on the form)!

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. This will be the final purchase on this contract, so be sure to stock up!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
Spring Cataloging Roundtable – Authority Control, 10am-Noon, Webinar. (2 TLEU)
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 21, 2017

Committee News

The Cataloging Committee will meet on March 2, 2017 at 10am at Plainfield Guilford Township Public Library. All interested staff are invited to attend.

Maintenance: New Shortnames

Just a reminder that we will be updating everyone to the new shortnames on February 28, 2017. Since these were approved over a year ago, you may wish to review the list and remind yourself of your new shortname. We are hopeful these new names will significantly alleviate name confusion transit issues in future.

Migration News

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. The LocalAdmin and Reporting course, being taught onsite on March 7, is being opened up to other area library staff, please see below to register. A modified cataloging freeze on March 6-8 will be associated with this go-live.

A team of catalogers will be on-site at Knightstown Public Library today for a collaborative cataloging session! Watch for progress updates (and maybe photos) next week!

It’s almost Conference Season!

Registration is open for the 2017 Evergreen International Annual Conference. The conference will be held April 5-8, 2017 in Covington, KY.

The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. Breakfast and lunch will be served. Please register now (a link to a list of session descriptions is available on the form)!

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. Please check your stock!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
Spring Cataloging Roundtable – Authority Control, 10am-Noon, Webinar. (2 TLEU)
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 7, 2017

Maintenance and Configuration Updates

A weekly purge of unused monographic parts has been implemented.

Materials which have been assigned the Discard/Weed status are being automatically deleted 6 months after being set to that status. Libraries are encouraged to actively delete weeded holdings, but this cleanup tool will catch those which are missed.

The default sort order has been set to Popularity Adjusted Relevance. The popularity metric has been updated to evaluate the number of copies associated with a record, the total number of holds over 5 years, publication date, frequency of circulation, total circulation, and current hold counts. We’re excited to see how well this assists patrons with finding their desired materials!

Committee News

The eContent Committee will meet on February 14, 2017 at 10 am at the Indiana State Library. Vendor products under discussion will include Baker & Taylor’s Axis 360, J.P. Gillen’s Library App, and SkillSoft.

The Executive Committee will meet on February 14, 2017 at 1pm at the Indiana State Library. Topics on the agenda include the international conference scholarships, the 2018 membership fee rates, an exit fee bylaws amendment, insurance, the current pilots, and updates to the patron matrix. The meeting will be streamed and recorded.

2017 Evergreen International Conference

The schedule for the 2017 conference has been released! Detailed program descriptions are available for review. Please note that minor shifts in timing may still occur. Registration is now open for the 2017 Evergreen International Annual Conference. Scholarship applicants will be notified of the Executive Committee’s decisions next week.

Migration News

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. The LocalAdmin and Reporting course, being taught onsite on March 7, is being opened up to other area library staff, please see below to register. A modified cataloging freeze will be associated with this go-live.

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. Please check your stock!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
2017 Spring Cataloging Roundtable, 10am-Noon, Webinar.
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — January 24, 2017

Transiting DVD Pilot

Thanks to everyone who’s completed the initial interest survey so far! We have just shy of 50,000 DVDs committed as of this morning! I am working with our shipping case vendor and should have target dates out to you shortly. The survey will stay open until the end of the month if you need a bit more time to determine if you wish to participate!

Transiting DVD Survey

Migration News

Anna is spending today at Knightstown Public Library working on their re-cataloging configuration and kicking off the EI cataloging process. Spiceland’s configuration will be completed within the next week as well. If you are interested in joining us for a cataloging party there in the coming weeks, please let her know!

Committee Nominations

We need your help! Thanks to everyone who’s nominated someone or volunteered already, but we have many more seats to fill!

Are you interested in shaping consortium policy? Do you want to grow your presence in the professional community? Want to make sure your patrons are getting the best service possible? Do you know someone that would amazing at doing that? We are now accepting nominations for committee members. Any active Evergreen Indiana library staff member is eligible to be nominated!

Nominate someone now!

We have openings on all four committees. Nominations will close on February 3, 2017. Nominees will be confirmed and announced shortly thereafter.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is finalizing the schedule now. Scholarships are available for interested EI staff; scholarship applications are due by February 6, 2017.

Upcoming Evergreen Indiana Training Opportunities

January 31, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
February 1, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)