Category Archives: Maintenance Notices

Weekly Update — February 28, 2017

Migration News


We were at Knightstown Public Library last week to help with their recataloging project! Representatives from 5 libraries were on hand to help out. Our thanks to everyone who participated!

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. A modified cataloging freeze on March 6-8 will be associated with this go-live. If you are in the area and would like to attend the go-live, please let Anna know to expect you! A story appeared in the local news about their migration today!

Committee News

The Cataloging Committee will meet on March 2, 2017 at 10am at Plainfield Guilford Township Public Library. All interested staff are invited to attend.

Maintenance: New Shortnames

Just a reminder that we will be updating everyone to the new shortnames tonight, February 28, 2017. We are hopeful these new names will significantly alleviate name confusion transit issues in future.

Conference Season is just around the corner!

Registration is open for the 2017 Evergreen International Annual Conference. The conference will be held April 5-8, 2017 in Covington, KY.

The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. Breakfast and lunch will be served. Please register now (a link to a list of session descriptions is available on the form)!

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. This will be the final purchase on this contract, so be sure to stock up!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
Spring Cataloging Roundtable – Authority Control, 10am-Noon, Webinar. (2 TLEU)
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 21, 2017

Committee News

The Cataloging Committee will meet on March 2, 2017 at 10am at Plainfield Guilford Township Public Library. All interested staff are invited to attend.

Maintenance: New Shortnames

Just a reminder that we will be updating everyone to the new shortnames on February 28, 2017. Since these were approved over a year ago, you may wish to review the list and remind yourself of your new shortname. We are hopeful these new names will significantly alleviate name confusion transit issues in future.

Migration News

The Washington Carnegie Public Library’s go live has been scheduled for Wednesday, March 8, 2017. The LocalAdmin and Reporting course, being taught onsite on March 7, is being opened up to other area library staff, please see below to register. A modified cataloging freeze on March 6-8 will be associated with this go-live.

A team of catalogers will be on-site at Knightstown Public Library today for a collaborative cataloging session! Watch for progress updates (and maybe photos) next week!

It’s almost Conference Season!

Registration is open for the 2017 Evergreen International Annual Conference. The conference will be held April 5-8, 2017 in Covington, KY.

The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. Breakfast and lunch will be served. Please register now (a link to a list of session descriptions is available on the form)!

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. Please check your stock!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
Spring Cataloging Roundtable – Authority Control, 10am-Noon, Webinar. (2 TLEU)
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 16, 2017

Registration Now Open: EIAC 2017

The 2017 Evergreen Indiana Annual Conference will be held on March 31, 2017 at the Fort Benjamin Harrison State Park Garrison. Breakfast and lunch will be served. Please register now (a link to a list of session descriptions is available on the form)!

Register for EIAC 2017!

Maintenance Update: New Shortnames

We will be updating everyone to the new shortnames on February 28, 2017. We have already coordinated with major vendors that use shortnames for authentication, but if you have local contracts which utilize your shortname, you may need to reach out for an update in your configuration. Since these were approved over a year ago, you may wish to review the list and remind yourself of your new shortname. We are hopeful these new names will significantly alleviate name confusion in future.

NOTE: The links for overdue and lost notices are not changing to reflect the new shortnames, please continue to use the current links. An alternate method of accessing those notices is currently in development and should be available soon.

Committee News

The eContent Committee met on February 14, 2017 at 10 am at the Indiana State Library. We will be renewing our discount program with DEMCO Software (aka Boopsie) and information on JP Gillen’s Library App will be released to the eContent list.

The Executive Committee met on February 14, 2017 at 1pm at the Indiana State Library. The meeting was schedule for the 2017 conference has been released! Detailed program descriptions are available for review. Please note that minor shifts in timing may still occur. Registration is open for the 2017 Evergreen International Annual Conference. 8 Scholarship applicants were awarded scholarships to attend the conference by Evergreen Indiana.

Deadlines

The next barcode and library card pool is scheduled for March 6-10, 2017. Please check your stock!

Upcoming Evergreen Indiana Training Opportunities

March 3, 2017
Spring Cataloging Roundtable – Authority Control, 10am-Noon, Webinar. (2 TLEU)
March 7
Local Administration and Basic Reporting, Washington Carnegie Public Library, 9am-Noon (3 TLEU)
March 14
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
March 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — December 27, 2016

Authority Control Now Live!

The updated bibliographic records and authority records were uploaded over the holiday weekend, and the cataloging restrictions have been lifted. 2,385,827 bibliographic records were updated, and we brought in 910,861 associated authority records! Lexile measures were added to 118,448 bibliographic records. Special thanks go out to Jocelyn Lewis for serving as the procurement agent and project manager and Jason Boyer for coordinating the configuration and data transfers!

Our next steps will begin in January as the linking (automatic updating) and validation is brought online. We are also scheduling an early spring cataloging roundtable to demonstrate how member libraries can add and update authority elements on records. Thanks to everyone for your patience!

Holiday Closure

The Indiana State Library will be closed December 31, 2016-January 2, 2017. During that time EI support staff will only be available in case of emergency. INfoExpress service will also be suspended on those dates. We wish you a very happy holiday season!

Maintenance Notices

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is soliciting presentation proposals through January 13, 2016.

Weekly Update — December 22, 2016

Upgrade Training Video Released

The 2.11 Upgrade training video is now available for anyone who was unable to attend the webinars last week. Please note that due to the edited length, the video training is not eligible for LEU credit.

Watch the 2.11 Upgrade Training!

Holiday Closures

The Indiana State Library will be closed December 23-26, 2016 and December 31, 2016-January 2, 2017. During that time EI support staff will only be available in case of emergency. INfoExpress service will also be suspended on those dates. We wish you a very happy holiday season!

Committee News

The Patron Services Committee met at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library. The meeting was recorded and may be viewed on YouTube.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is soliciting presentation proposals through January 13, 2016.

Weekly Update — December 13, 2016

Do you SRCS?

There’s a lot going on in the resource sharing community this winter! We are soliciting marketing, workflow, and patron training ideas and materials that active SRCS participants would be willing to share as libraries transition to full patron driven requesting for ILLs.

If your library did not join as part of Phase 1, we invite you to consider doing so now! Letters of Interest are due to the Library Development Office before January 31, 2017. If you have questions, you are encouraged to email them to the Support Listserv, the EI coordinator, or the Library Development Office. The SRCS website has training, marketing, and informational resources available for review.

Updates to Staff Permissions Ahead

The Executive Committee approved a range of updates to the permissions assigned to various staff working profiles. A complete list is being released on the Support Listserv. These updates will take place as part of the 2016/17 Upgrade over the New Year weekend.

New Member!

Please join us in welcoming New Castle-Henry County Public Library to Evergreen Indiana! NCHCPL is a Class A library located east of Indianapolis.

Open and Unbridled!

Registration is now open for the 2017 Evergreen International Annual Conference. The Executive Committee approved 3 levels of scholarships for interested library staff to attend the conference next spring. Scholarship applications will be available soon. Also, the conference committee is soliciting presentation proposals through January 13, 2016.

Committee News

  • The eContent Committee met at 10 am on Tuesday, December 13, 2016 at the Indiana State Library. Dear Reader presented their product for consortium consideration; pricing will be released to interested libraries on the eContent listserv.
  • The Executive Committee met at 1 pm on Tuesday, December 13, 2016 at the Indiana State Library. The meeting was recorded and may be viewed on YouTube.
  • The Patron Services Committee will meet at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Upcoming Evergreen Indiana Training Opportunities

December 15
Evergreen 2.11 Upgrade, 2pm-3pm, webinar (LEU eligibility TBA)
December 16
Evergreen 2.11 Upgrade, 10am-11am, webinar (LEU eligibility TBA)

Weekly Update — December 6, 2016

Upgrade Testing!

Upgrade testing is now available for all interested parties! Please check out the Upgrade 2.11 webpage for instructions and training information. The webinars are scheduled for December 15, 2016, 2-3pm and December 16, 2016, 10-11am. Registration should be open tomorrow!

Committee News

  • The Cataloging Committee met on Thursday, December 1, 2016 at Hussey-Mayfield Memorial Public Library.
  • The eContent Committee will meet at 10 am on Tuesday, December 13, 2016 at the Indiana State Library. Dear Reader will present their product for consortium consideration.
  • The Executive Committee will meet at 1 pm on Tuesday, December 13, 2016 at the Indiana State Library. The meeting will be broadcast and may be viewed on YouTube.
  • The Patron Services Committee will meet at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Upcoming Evergreen Indiana Training Opportunities

December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — November 29, 2016

Committee News

  • The Cataloging Committee will meet at 10 am on Thursday, December 1, 2016 at Hussey-Mayfield Memorial Public Library.
  • The eContent Committee will meet at 10 am on Tuesday, December 13, 2016 at the Indiana State Library. Dear Reader will present their product for consortium consideration.
  • The Executive Committee will meet at 1 pm on Tuesday, December 13, 2016 at the Indiana State Library.
  • The Patron Services Committee will meet at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Upgrade training dates and times will be announced next week.

Upcoming Evergreen Indiana Training Opportunities

December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — November 22, 2016

Happy Thanksgiving!!!

Yours, Mine, and Ours?

We’ve had a few questions and a couple of tickets come in recently that suggest a reminder about the ownership and handling of fines and fees would be helpful.

Who owns what?

  • Circulation fines, when the only fines on a bill, are the property of the library at which the patron circulated the materials.
  • Lost and damaged fees and any associated circulation fines for that transaction are the property of the library which owns that item.

Who can forgive what?

  • Circulation fines owed to your library, as the only fines included in a transaction’s bill, may be forgiven by your library.
  • Lost, damaged, and lost processing fees may ONLY be forgiven by the owning library.

But if my patron returns a lost item, shouldn’t I be allowed to forgive the lost fee belonging to another library?

  • The return of the item to your library is not a sufficient reimbursement to the owning library. Only the owning library may decide if they wish to receive the item after it has been marked lost and thereafter waive the associated fine.

Sometimes the fees go away automatically when I check in a lost item. Why don’t they always do that?

  • Some member libraries have chosen to enable autovoiding of lost bills. It is a decision which only affects their holdings, and may only be applied with the explicit approval of that library’s leadership.

It’s always busy on the desk, but please take a second to be conscientious about observing other libraries’ authority over monies owed to them!

Committee News

The Cataloging Committee will meet at 10 am on Thursday, December 1, 2016 at Hussey-Mayfield Memorial Public Library. All interested catalogers are invited to attend!

Support Notice

A brief reminder that the Indiana State Library will be closed November 24-26, 2016 in observance of the Thanksgiving holiday. INfoExpress service will also be suspended.

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. Please watch for updated timelines.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Upcoming Evergreen Indiana Training Opportunities

December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — November 15, 2016

RDA Toolkit Purchase

Ready to make the switch to RDA once the Authority Control cleanup converts the catalog? The RDA Toolkit group purchase is now accepting new members. Individual seats are available for $157.25; 2 or more are available for $149.60. Renewals and new members will be accepted until Monday, November 28, 2016. Existing members will receive notice of their current subscription later this week. Please email Anna with any questions or to subscribe or renew.

Support Notice

A brief reminder that the Indiana State Library will be closed November 24-26, 2016 in observance of the Thanksgiving holiday. INfoExpress service will also be suspended.

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. Please watch for updated timelines.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Barcode Pool

Get your orders in now! The Barcode and Library Card pool is now open. The next pool will be in March 2017!

Upcoming Evergreen Indiana Training Opportunities

December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)