Category Archives: Migration News

Learn about upcoming migration dates.

Weekly Update — November 7, 2017

Hacking away at Evergreen


We’re live at the Evergreen International Hack-A-Way right now! This is the second year Evergreen Indiana has been fortunate enough to welcome Evergreen developers from across the US for a 3 day hackathon. Bugs, interface updates, and new features are all on the agenda as 20+ specialists collaborate to improve Evergreen!

Welcome Ohio Township Public Library System


Ohio Township Public Library System (OHTWP) migrated into Evergreen Indiana on October 19, 2017! Ohio Township PL is a large class B library with 3 branches located on the Ohio River near Evansville featuring a collection of over 170,000 items!

2017 Tour Update

Tour cards return next week when we’re back in the office!

In case you’re interested in tracking our progress, there is an interactive map (with links to the full sized profile cards) now available: 2017 Tour. We’re wrapping up a very busy season of being offsite and offline while on the road, so thank you for all of your patience as it has taken a bit longer to get back to you than usual.

Support Notice

The Indiana State Library will be closed on Friday, November 10, 2017 in observance of the Veterans’ Day state holiday; INfoExpress services will also be suspended.

Weekly Update — October 18, 2017

2017 Tour Update






In case you’re interested in tracking our progress, there is an interactive map (with links to the full sized profile cards) now available: 2017 Tour. We’re going to be on the road a lot in the next few weeks with visits and migrations, so thank you for your patience if it takes a bit longer to get back to you than usual.

Migration News

On October 19, 2017, Ohio Township Public Library will open their doors as the latest active Evergreen Indiana member! The ISL team is currently on-site prepping staff for the open. The cataloging freeze has been lifted.

Upcoming Evergreen Indiana Events

October 27, 2017
Fall Cataloging Roundtable and Workday, webinar (10am-Noon) and Indiana State Library (1pm-4pm)
November 7-9, 2017
Evergreen International Hack-A-Way, Fort Benjamin State Park Inn, Indianapolis, IN

Weekly Update — October 3, 2017

Pest Procedures Released

After many months of work and revision, the EI pest procedures have been released for libraries to implement. Please review these procedures!

Committee News

The eContent Committee will meet at the Indiana State Library on October 10, 2017 at 10 am. Among the discussion topics will be the implementation of the Advantage Plus program for the eIndiana group and Kanopy (a streaming media vendor).

The Executive Committee will meet at the Indiana State Library on October 10, 2017 at 1 pm. Items on the agenda include a replacement for the Patron Services Committee, updates to proof of residency requirements, a new circulation modifier, and a revision of the patron privacy policy to enumerate agencies eligible for disclosures.

Support News

The Indiana State Library will be closed on October 9, 2017 in observance of the holiday; INfoExpress shipments will also be suspended for that day.

Migration News

On October 19, 2017, Ohio Township Public Library will open their doors as the latest active Evergreen Indiana member! Please note that there will be a modified cataloging freeze in place that week leading up to the go-live. Area libraries are invited to send staff to mentor OHTWP staff that day! Please let me know if you’ll be able to attend.

Weekly Update — August 23, 2017

2017 Tour Update: Eclipse Edition

We got to watch the eclipse in Howard, Madison, and Blackford counties this week!



In case you’re interested in tracking our progress, there is an interactive map (with links to the full sized profile cards) now available: 2017 Tour. We’re going to be on the road a lot in the next few weeks with visits, so thank you for your patience if it takes a bit longer to get back to you than usual.

First Cataloging Party in Swayzee


We had an amazing turnout for the Swayzee Cataloging Party this week! 6 libraries sent staff as well as local staff and several board members, bringing our total to 18 participants. We cataloged 1,234 items and assisted with pulling materials to weed, with guest catalogers working on Adult Nonfiction and the home team fielding Adult Fiction. In the pictures above, you’ll see the weeding team working on the rear bookcases and catalogers at the tables/desk. We also greatly appreciate those staff who served as runners for the day, getting materials to the catalogers and then back to the shelves. Thanks to Dana and team for supplying a terrific spread of food to keep us all going!

Member Library News

  • Plainfield-Guilford Township Public Library welcomes new director Montie Manning.
  • Poseyville Carnegie Public Library welcomes new director Deborah Siwinski.
  • Shoals Public Library welcomes new director Sylvia Albaugh.

Upcoming Evergreen Indiana Events

September 15, 2017
Cataloging Party, 9am-5pm, Knightstown Public Library, Knightstown, IN
September 18, 2017
Cataloging Party, 9am-5pm, Spiceland Public Library, Spiceland, IN

Upcoming Evergreen Indiana Training Opportunities

August 24, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
August 25, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
September 27, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
September 28, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — August 9, 2017

Committee Report

The eContent Committee met on August 8, 2017 at the State Library. The committee approved a transition to allowing Advantage accounts for the eIDC group using the Advantage Plus program. The policy is being updated with the shared terms of the Advantage Plus configuration and will undergo review as an electronic ballot by the committee. Additional details of the policy, what the program will do, and implementation will be release to the community shortly!

The Executive Committee met on August 8, 2017 at the State Library. The meeting was recorded and may be viewed on Youtube. There were several significant decisions made:

  • The proposed revision to the “equipment” circulation modifier was approved. The community will be notified once the new circ mod is available.
  • The auto-deletion of materials in problematic statuses after 5 years without resolution was approved with implementation on November 15, 2017. Additional information, including report recommendations so you can prepare your collection, will be released to the Support and Cataloging Listservs.
  • The committee voted to retain Montie Manning as a Class C-At large representative for the remainder of his term.
  • The committee selected their support regions for the 2017/18 term. This information can be found on the Communications page under Leadership Contact Lists: List / Interactive Map
  • The committee approved a protocol for disciplinary action for libraries which do not pay their EIPP invoices in a timely fashion. A separate notice of this protocol as well as a direct contact by your regional support person will follow to all member libraries.

Additional discussion without action was held for improving search result sort order, developing a new reports interface, and online registration. These issues will be revisited for action.

Both committees will meet again on October 10. 2017.

2017 Tour Update

We were on the road last week on the east side of Indiana.




In case you’re interested in tracking our progress, there is an interactive map (with links to the full sized profile cards) now available: 2017 Tour. We’re going to be on the road a lot in the next few weeks with visits, so thank you for your patience if it takes a bit longer to get back to you than usual.

Ethics Audit Update

Thanks to everyone who’s gotten their ethics audit paperwork in! It’s being processed now and any libraries that have not submitted should hear from Anna this week with a reminder!

Upcoming Evergreen Indiana Events

August 22, 2017
Cataloging Party, 9am-5pm, Swayzee Public Library, Swayzee, IN
September 15, 2017
Cataloging Party, 9am-5pm, Knightstown Public Library, Knightstown, IN
September 18, 2017
Cataloging Party, 9am-5pm, Spiceland Public Library, Spiceland, IN

Upcoming Evergreen Indiana Training Opportunities

August 24, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
August 25, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
September 27, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
September 28, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — June 6, 2017

Committee News

  • The Executive Committee will meet at 10am on Tuesday, June 13, 2017, at the Indiana State Library. Subjects under discussion will include the 2018 budget, a possible update to the Circulation Matrix, auto deletion of long lost/missing materials, and welcoming the new committee members.
  • The eContent Committee will meet at 1pm on Tuesday, June 13, 2017 at the Indiana State Library.

Deadlines

  • The 2017 Ethics Audit closes on August 1, 2017.
  • The next barcode/library card purchasing pool is scheduled for July 10-14, 2017. Please check your stocks!

Upcoming Evergreen Indiana Events

June 19, 2017
Migration Cataloging Party, 9am-5pm, Spiceland Town and Township Public Library, Spiceland, IN
June 30, 2017
Migration Cataloging Party, 9am-5pm, Walkerton-Lincoln Township Public Library, Walkerton, IN
July 21, 2017
Migration Cataloging Party, 9am-5pm, Walkerton-Lincoln Township Public Library, Walkerton, IN

Weekly Update — May 9, 2017

Welcome New Castle-Henry County Public Library!

Last week, New Castle-Henry County Public Library went live! NCSTL is our newest Class A member. Located in New Castle, IN, they have a very active bookmobile program. Please share your congratulations!

Please note, due to the upgrade over the weekend, the migration deduplication has not been run yet. That will be completed this week!

Getting to know you!

This year, the admin team has committed to visiting all of the Evergreen Indiana libraries to answer questions and get to know you better! In April, we also visited:

Global Stat Cat Update

We’ve updated roughly half of the EI libraries with the new global stat cats. Please continue to ship your spreadsheets so we can convert them ahead of it becoming mandatory for all new and updated items!

Deadlines

  • Executive and subcommittee ballots are due by May 12, 2017. (THIS FRIDAY!)
  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Maintenance News

The Evergreen 2.12 upgrade took place over last weekend. There were some issues with server timeouts as a result of the following reingest, but services have stabilized at this time. We will be announcing the testing protocols for the new webclient in the next couple of weeks!

Upcoming Evergreen Indiana Training Opportunities

May 15, 2017
Advanced Cataloging Workshop, 9am-4pm, Pike County Public Library (6 TLEU)
June 7, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — April 25, 2017

The tour moves on!

This year, the admin team has committed to visiting all of the Evergreen Indiana libraries to answer questions and get to know you better! Last week we visited Grant County:

“How many children’s dvds did my resident patrons transit in last month?”

The answer to that question and many more is going to be a lot easier to find out in the next few weeks! We’re implementing a required consortium-wide stat cat to target audience when reporting. Libraries are receiving shelving location lists this week to kick off a full conversion of all existing materials. The new stat cat will be required for all new and updated item records beginning on May 15, 2017. Once in place, we’ll release some new report templates that incorporate the new filters!

Deadlines

  • MassLNC Development Survey closes on May 5, 2017
  • Executive and subcommittee ballots are due by May 12, 2017.
  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Maintenance News

We’ll be upgrading to Evergreen 2.12 overnight on May 6-7, 2017. The downtime should be minimal and begin after all libraries are closed. No local staff client updates will need to be made. Once completed we’ll be production testing the web client in anticipation of its official release this fall.

Migration News

The New Castle-Henry County Public Library go live is next week on May 3, 2017! There will be a modified cataloging freeze April 29-May 3, 2017 associated with this migration. Area libraries are invited to participate at the go-live! Please let Anna know if you’re planning to attend!

Upcoming Evergreen Indiana Training Opportunities

April 27, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
April 28, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
May 2, 2017
Local Administration and Basic Reporting, 9am-12pm, New Castle-Henry County Public Library (3 TLEU)
May 15, 2017
Advanced Cataloging Workshop, 9am-4pm, Pike County Public Library (6 TLEU)
June 7, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — April 18, 2017

On the road!

This year, the admin team is hitting the road to visit all of the member libraries. We’re touring your buildings, answering questions, and collecting ideas and feedback for current and future projects. We’ll be taking pictures and collecting info to highlight a few things that are unusual or extra special at your library to share with the community! Our first visits took place in late March.

2016 Evergreen International Annual Report

The 2016 Annual Report for the Evergreen ILS project was released at the 2017 International Conference. Check it out to see how Evergreen Indiana plays a role in collaborating with libraries across the US and world!

Deadlines

  • MassLNC Development Survey closes on May 5, 2017
  • Executive and subcommittee ballots are due by May 12, 2017.
  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Member News

Poseyville Carnegie Public Library welcomes interim director Amy Effinger!

Migration News

The New Castle-Henry County Public Library go live has been scheduled for May 3, 2017. There will be a modified cataloging freeze April 29-May 3, 2017 associated with this migration. Area libraries are invited to participate at the go-live! Please let Anna know if you’re planning to attend!

Upcoming Evergreen Indiana Training Opportunities

April 27, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
April 28, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
May 2, 2017
Local Administration and Basic Reporting, 9am-12pm, New Castle-Henry County Public Library (3 TLEU)
May 15, 2017
Advanced Cataloging Workshop, 9am-4pm, Pike County Public Library (6 TLEU)
June 7, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — April 11, 2017

EIAC 2017


We had a great time in Indianapolis at the Annual Conference on March 31, 2017; we welcomed nearly 120 of you to a dozen training program options! Presentations and photos from the event are being gradually added to the Past Conferences page, so be sure to check back over the next couple of weeks for additional content!

Evergreen International Annual Conference 2017


11 EI libraries sent 19 staff to the Evergreen International conference in Covington, KY last week! We presented, networked, and got inspired to try new things! Presentation materials are available for anyone who would like to take a look!

Promotional materials survey

Due to expressed interest in the community, we’re researching options to cooperatively purchase some Evergreen Indiana branded promotional materials. We’re asking that all interested libraries please take a couple of minutes and fill out a survey so that we can see what is of the most interest. Completing the survey will not commit your library to any purchase at this time; it’s simply to gauge interest!

Deadlines

  • Executive and subcommittee ballots are due by May 12, 2017.
  • The 2017 Bylaws amendment votes are due by May 31, 2017.
  • The 2017 Ethics Audit closes on August 1, 2017.

Committee News

The Executive Committee met at the Evergreen Indiana Annual Conference. Several issues were tabled until the June meeting. The 2018 annual meeting was confirmed as an anniversary gala; planning will begin once a budget has been chosen. A global required item stat cat was approved; libraries will be contacted about converting their collections in the next few weeks. This meeting was recorded and may be reviewed on Youtube.

Member News

Otterbein Public Library welcomes new director Latisha Provo!

Migration News

The New Castle-Henry County Public Library go live has been scheduled for May 3, 2017. There will be a modified cataloging freeze May 1-3, 2017 associated with this migration. Area libraries are invited to participate at the go-live!

Upcoming Evergreen Indiana Training Opportunities

April 27, 2017
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
April 28, 2017
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts of the webinar to be eligible for your Cat1 and receive your 6 TLEUs.
May 2, 2017
Local Administration and Basic Reporting, 9am-12pm, New Castle-Henry County Public Library (3 TLEU)
May 15, 2017
Advanced Cataloging Workshop, 9am-4pm, Pike County Public Library (6 TLEU)
June 7, 2017
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)