Category Archives: Meetings

Learn about upcoming Executive Committee, subcommittee meetings and conferences.

Weekly Update — June 6, 2017

Committee News

  • The Executive Committee will meet at 10am on Tuesday, June 13, 2017, at the Indiana State Library. Subjects under discussion will include the 2018 budget, a possible update to the Circulation Matrix, auto deletion of long lost/missing materials, and welcoming the new committee members.
  • The eContent Committee will meet at 1pm on Tuesday, June 13, 2017 at the Indiana State Library.

Deadlines

  • The 2017 Ethics Audit closes on August 1, 2017.
  • The next barcode/library card purchasing pool is scheduled for July 10-14, 2017. Please check your stocks!

Upcoming Evergreen Indiana Events

June 19, 2017
Migration Cataloging Party, 9am-5pm, Spiceland Town and Township Public Library, Spiceland, IN
June 30, 2017
Migration Cataloging Party, 9am-5pm, Walkerton-Lincoln Township Public Library, Walkerton, IN
July 21, 2017
Migration Cataloging Party, 9am-5pm, Walkerton-Lincoln Township Public Library, Walkerton, IN

Weekly Update — May 31, 2017

It’s a cataloging celebration!

We were back in Knightstown for another cataloging party on May 19, 2017. For three participants, this was their first ever cataloging party; and we made outstanding progress processing 493 items in one day!

Mark your calendars now to get in on the fun! We will be holding cataloging parties at Walkerton-Lincoln Township Public Library on June 30, 2017 and July 21, 2017, 9am-5pm (EDT); please join us for part or all of the day! Additional sessions will be scheduled at Swayzee and Spiceland soon!

Bylaws Amendment passes consortium vote

The 2017 Bylaws amendment has received a supermajority approval vote. The Bylaws have been updated with the new language (addressing membership eligibility and costs).

New Asynchronous Course Available

A new introductory course with a focus on the new webclient is now available! This course is eligible for 1 TLEU. Please visit http://learn.evergreen.lib.in.us today to register and complete the course.

Committee News

  • The Cataloging Committee will meet tomorrow, June 1, 2017, at 10am at Hussey-Mayfield Memorial Public Library.
  • The Executive Committee will meet at 10am on Tuesday, June 13, 2017, at the Indiana State Library.
  • The eContent Committee will meet at 1pm on Tuesday, June 13, 2017 at the Indiana State Library.

Deadlines

The 2017 Ethics Audit closes on August 1, 2017.

Upcoming Evergreen Indiana Training Opportunities

June 7, 2017 – LAST CALL!
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
June 8, 2017 – LAST CALL!
Local Administration and Basic Reporting, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Basic Cataloging, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — December 22, 2016

Upgrade Training Video Released

The 2.11 Upgrade training video is now available for anyone who was unable to attend the webinars last week. Please note that due to the edited length, the video training is not eligible for LEU credit.

Watch the 2.11 Upgrade Training!

Holiday Closures

The Indiana State Library will be closed December 23-26, 2016 and December 31, 2016-January 2, 2017. During that time EI support staff will only be available in case of emergency. INfoExpress service will also be suspended on those dates. We wish you a very happy holiday season!

Committee News

The Patron Services Committee met at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library. The meeting was recorded and may be viewed on YouTube.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Deadlines

Registration is now open for the 2017 Evergreen International Annual Conference, and the conference committee is soliciting presentation proposals through January 13, 2016.

Weekly Update — December 13, 2016

Do you SRCS?

There’s a lot going on in the resource sharing community this winter! We are soliciting marketing, workflow, and patron training ideas and materials that active SRCS participants would be willing to share as libraries transition to full patron driven requesting for ILLs.

If your library did not join as part of Phase 1, we invite you to consider doing so now! Letters of Interest are due to the Library Development Office before January 31, 2017. If you have questions, you are encouraged to email them to the Support Listserv, the EI coordinator, or the Library Development Office. The SRCS website has training, marketing, and informational resources available for review.

Updates to Staff Permissions Ahead

The Executive Committee approved a range of updates to the permissions assigned to various staff working profiles. A complete list is being released on the Support Listserv. These updates will take place as part of the 2016/17 Upgrade over the New Year weekend.

New Member!

Please join us in welcoming New Castle-Henry County Public Library to Evergreen Indiana! NCHCPL is a Class A library located east of Indianapolis.

Open and Unbridled!

Registration is now open for the 2017 Evergreen International Annual Conference. The Executive Committee approved 3 levels of scholarships for interested library staff to attend the conference next spring. Scholarship applications will be available soon. Also, the conference committee is soliciting presentation proposals through January 13, 2016.

Committee News

  • The eContent Committee met at 10 am on Tuesday, December 13, 2016 at the Indiana State Library. Dear Reader presented their product for consortium consideration; pricing will be released to interested libraries on the eContent listserv.
  • The Executive Committee met at 1 pm on Tuesday, December 13, 2016 at the Indiana State Library. The meeting was recorded and may be viewed on YouTube.
  • The Patron Services Committee will meet at 10 am on Tuesday, December 20, 2016 at Greenwood Public Library.

All member libraries are invited to attend the committee meetings and provide feedback on issues under discussion!

Maintenance Notices

During the Authority Control implementation, scheduled December 2-December 28, 2016, catalogers are reminded not to update existing bibliographic records. An FAQ about the process and available functions was released to the Cataloging listserv on 11/28/16. Please watch for updated timeline notices on the listservs.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window. Please check out the Upgrade 2.11 webpage for instructions and training information.

Upcoming Evergreen Indiana Training Opportunities

December 15
Evergreen 2.11 Upgrade, 2pm-3pm, webinar (LEU eligibility TBA)
December 16
Evergreen 2.11 Upgrade, 10am-11am, webinar (LEU eligibility TBA)

Weekly Update — October 11, 2016

Committee News

  • The eContent Committee met at 10am on October 11, 2016 at the Indiana State Library. Topics of discussion included upcoming changes to the OverDrive interface and committee recruitment. The Committee will next meet on December 13, 2016.
  • The Executive Committee met at 1pm on October 11, 2016 at the Indiana State Library. A recap will be released to the Support listserv.

Member News

Please join us in welcoming our newest member library, Knightstown Public Library!

2016 Regional Roundtables

The next Roundtable will meet in Seymour in a couple of weeks! Registration is open for all future meetings. We’re looking forward to seeing you all at this year’s Regional Roundtables!

  • Southeast: October 20, 2016, 10am-Noon, EDT; Jackson County Public Library, Seymour, IN
  • Central: October 21, 2016, 10am-Noon, EDT; Mooresville Public Library, Mooresville, IN
  • Southwest: October 28, 2016, 10am-Noon, CDT; Spencer County Public Library, Rockport, IN

Maintenance Notices

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Barcode Pool

The dates have been set for the next Barcode and Library Card pool. Please mark your calendars to get your purchase in November 14-18, 2016.

Upcoming Evergreen Indiana Training Opportunities

October 13
Fall 2016 Cataloging Roundtable, 10am-Noon, Webinar [1 TLEU].
December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — October 4, 2016

2016 Regional Roundtables

The 2016 Regional Roundtable series continued last week in Angola where 12 representatives from 5 libraries met to discuss upcoming projects, recent implementations, compared experiences, and put in requests for development and training. Thanks so much to Carnegie Public Library of Steuben County for hosting!

The 2016 Northeast Regional Roundtable participants at Carnegie PL of Steuben Co.
The 2016 Northeast Regional Roundtable participants at Carnegie PL of Steuben Co.

The next Roundtable will meet in Seymour in a couple of weeks! Registration is open for all future meetings. We’re looking forward to seeing you all at this year’s Regional Roundtables!

  • Southeast: October 20, 2016, 10am-Noon, EDT; Jackson County Public Library, Seymour, IN
  • Central: October 21, 2016, 10am-Noon, EDT; Mooresville Public Library, Mooresville, IN
  • Southwest: October 28, 2016, 10am-Noon, CDT; Spencer County Public Library, Rockport, IN

Committee News

  • The eContent Committee will meet at 10am on October 11, 2016 at the Indiana State Library.
  • The Executive Committee will meet at 1pm on October 11, 2016 at the Indiana State Library. This meeting will be broadcast for remote viewing.

Maintenance Notices

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Upcoming Evergreen Indiana Training Opportunities

October 13
Fall 2016 Cataloging Roundtable, 10am-Noon, Webinar [1 TLEU].
December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — September 27, 2016

2016 Regional Roundtables

The 2016 Regional Roundtable series kicked off last week in Culver! 16 representatives from 7 libraries met to discuss upcoming projects, recent implementations, compared experiences, and put in requests for development and training. Thanks so much to Culver-Union Township for hosting!

The 2016 Northwest Regional Roundtable participants at Culver-Union Township PL
The 2016 Northwest Regional Roundtable participants at Culver-Union Twp PL

We’re off to Angola this week for the Northeast gathering! Registration is still open for all other sites. We’re looking forward to seeing you all at this year’s Regional Roundtables!

  • Southeast: October 20, 2016, 10am-Noon, EDT; Jackson County Public Library, Seymour, IN
  • Central: October 21, 2016, 10am-Noon, EDT; Mooresville Public Library, Mooresville, IN
  • Southwest: October 28, 2016, 10am-Noon, CDT; Spencer County Public Library, Rockport, IN

Registration is now open (click on the links above); space is limited. We look forward to seeing all of you there!

Cataloging together!

Cataloging Party at Walkerton-Lincoln Twp PL
Cataloging Party at Walkerton-Lincoln Twp PL

On September 22, 2016, staff from 5 Evergreen Indiana libraries gathered at the Walkerton-Lincoln Township Public Library to kick off that library’s recataloging project. It was a very productive day, with approximately half of the juvenile fiction collection being completed! (That’s right! We STARTED with the picture books!) Special thanks go out to Andrews-Dallas Township Public Library, Garrett Public Library, the Indiana State Library, and Noble County Public Library for sending staff to participate!

Additional sessions are upcoming for anyone who wanted to join us but was already booked on the 22nd!

Committee News

  • The eContent Committee will meet at 10am on October 11, 2016 at the Indiana State Library.
  • The Executive Committee will meet at 1pm on October 11, 2016 at the Indiana State Library.

Member News

  • Pike County Public Library welcomes new director Stephanie Rawlins.
  • Union City Public Library welcomes new director Paige Yoder.
  • Van Buren Public Library welcomes new director Shiloh McMullen.

Maintenance Notices

The post-migration deduplication has been completed. Over 80K records were affected. Catalogers are reminded that the roll-back term will close on October 23, 2016 for any noted mismerges.

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Upcoming Evergreen Indiana Training Opportunities

October 13
Fall 2016 Cataloging Roundtable, 10am-Noon, Webinar [1 TLEU].
December 6
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
December 8
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — August 30, 2016

Regional Roundtables Return!

Please mark your calendars and get your registration in for this year’s Regional Roundtables! This is a terrific opportunity for support and administrative staff to gather and discuss ideas, requests, and issues relating to Evergreen Indiana. Representatives from the committees will be on hand to gather input for current and future projects.

  • Northwest: September 23, 2016, 10am-Noon, EDT;
    Culver-Union Township Public Library, Culver, IN
  • Northeast: September 29, 2016, 10am-Noon, EDT;
    Carnegie Public Library of Steuben County, Angola, IN
  • Southeast: October 20, 2016, 10am-Noon, EDT;
    Jackson County Public Library, Seymour, IN
  • Southwest: October 28, 2016, 10am-Noon, CDT;
    Spencer County Public Library, Rockport, IN
  • Central: TBA, 10am-Noon, EDT;
    Mooresville Public Library, Mooresville, IN [Registration will open shortly]

Registration is now open (click on the links above); space is limited. We look forward to seeing all of you there!

Migration News: Cataloging Party!!!

We’re holding a cataloging party on September 22, 2016 afternoon at Walkerton-Lincoln Township Public Library! WKRTN is cataloging directly into Evergreen Indiana as part of their migration, and we’d like to help them jumpstart the process. Please let Anna know if you would like to join us and help out with some copy cataloging that day.

Committee News

The Cataloging Committee will meet at 10am on September 1, 2016 at Hussey-Mayfield Memorial Public Library.

Maintenance Notice

The next Evergreen software upgrade has been scheduled for December 31, 2016-January 1, 2017. All library access to the database will be suspended during that window.

Upcoming Evergreen Indiana Training Opportunities

September 12
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
September 14
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1pm-3pm, Indiana State Library, Room 428 (2 TLEU)
September 27
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
September 28
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.

Weekly Update — May 24, 2016

Support Notice

The Indiana State Library will be closed in observance of the Memorial Day holiday, and INfoExpress service will be suspended on Monday, May 30, 2016.

Committee News

The Cataloging Committee will meet at the Hussey-Mayfield Memorial Public Library on June 2, 2016 at 10am. Topics under discussion will include the recent deduplication and the spring roundtable.

Deadlines

The Committee election cycle closes tomorrow. Please be sure to get your votes in!

Upcoming Evergreen Indiana Training Opportunities

June 28
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 30
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 7
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
June 8
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.

Weekly Update — March 22, 2016

Scholarship winners announced!

Congratulations to Sarah Childs (HMMPL) and Jocelyn Lewis (ISL), our 2016 Evergreen International Conference Scholarship recipients! Their applications were unanimously approved by the Executive Committee.

Hoopla Integration Begins

The libraries with hoopla subscriptions will be able to search the Evergreen Indiana catalog for some of that content beginning today! Midwest Tape makes MARC records available for a portion of the hoopla catalog, and we have begun the process of importing them. Not all holdings from hoopla will have a corresponding record in Evergreen Indiana, but we do expect that you’ll see improving circulation as a result of this new automation. For libraries without hoopla, these records will not appear either staff-side or in the OPAC. We hope this will alleviate any confusion about accessibility.

Committee News

The Executive Committee will next meet at 10am on Thursday, March 31, 2016 at the Indiana State Library.

Committee meetings are open, and libraries are encouraged to send attendees to provide additional feedback.

Migration News

Starke County Public Library will be going live in Evergreen Indiana over April 12-13, 2016. Area libraries that would like to send staff should contact Anna. A modified cataloging freeze will be in place April 8-12. Please watch the listservs for notice to resume normal procedures.

Support Notice

The Indiana State Library will be closed on Friday, March 25, 2016 in observance of the Easter holiday. Please note that there will also be no INfoExpress service on that date.

Upcoming Evergreen Indiana Training Opportunities

April 5
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
April 6
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
May 19
Spring Cataloging Roundtable, 10am-Noon, Webinar (1 TLEU)
June 28
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 30
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)