Weekly Update— November 18, 2014

The Next 6 Weeks

We have scheduled multiple major system maintenance projects over the next six weeks. Please be sure to have at 1 person per shift at your library subscribed to the Evergreen Support listserv so that you are always up to date with the system status updates.

Beginning next week, in preparation for the December upgrade we plan to release the 2.7 test server for your attention. Information on this testing cycle will be sent out on the Evergreen Support list, and we ask that you please take some time to check out the upgraded system. We had an outstanding test round last winter which allowed us to catch a few bugs, correct a couple of configurations, and discover some new functionalities before the consortium upgraded.

Next week also kicks off the 2014 deduplication project. Beginning at 8pm, November 26, 2014, a full cataloging freeze will be in effect. No changes may be made to item attributes or bibliographic records during a full freeze. Standard circulation functions will not be affected. Catalogers will be notified by Monday, December 1 when they may resume cataloging in the system.

Committee News

The final round of governance committee meetings for 2014 are just ahead:

  • December 4, 2014, 10am, Hussey-Mayfield Memorial Public Library: Cataloging Committee
  • December 9, 2014, 10am, Indiana State Library (Room 425): eContent Committee (new vendor offerings under discussion will include CustomGuide and Ancestry)
  • December 9, 2014, 1pm, Indiana State Library (Room 401): Executive Committee
  • December 16, 2014, 10am, Greenwood Public Library: Patron Services Committee

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Member News

The eIDC welcomes new member Shoals Public Library.

The Indiana State Library welcomes new Northeast Regional Coordinator Paula Newcom! Paula came to the Indiana State Library from the Crown Point Community Library where she was the Head of Youth Services. She has also worked at the Marion Public Library in Grant County, Indiana (Reference and Webmaster) and the Akron-Summit County Public Library (Audiovisual Services) in Ohio. She is a graduate of Indiana University with a B.A. in English and Film Studies. She obtained her Masters in Library Science from Indiana University.

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Deadlines

The November barcode purchasing pool has been extended to November 21, 2014. Please get your orders for library cards and/or barcodes in now!

The RDA Toolkit 2015 purchase will close on Thursday, November 20. Please contact the EI Coordinator if you would like to participate.

We’re coming up on the purchase period for Wowbrary, please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless a written notice to cancel is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — November 5-11, 2014

Due to the multiple state holidays in November 2014, we are combining issues and releasing off-cycle. We will return to our normal schedule on November 18, 2014.

It’s not really a tragedy


Circulation staff from around the state joined us for a spirited discussion of the many ways we see library materials get damaged. Whether it’s an overfull bookdrop or an adventurous pet, we all accept material damage as a daily reality in libraries. The Patron Services Committee will be working on defining a minimum material quality for consortially loaned materials this winter. If you weren’t able to join us, the archived presentation is available here: . The archived version has been approved for one (1) locally proctored LEU. If you have questions about getting locally proctored LEUs, please review the requirements here: LEU Policies

Member News

Osgood Public Library welcomes new Director Kim Porter.

Support News

Thanksgiving weekend is our selected timeframe for our next planned de-duplication and we have set a FULL cataloging freeze for November 27-30, 2014.

The 2.7 update will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this update window, the system will be completely unavailable, and you should use offline mode for any transactions.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (LEU status pending)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — October 28, 2014

Thank you for joining us!

SW Regional Roundtable 2014
We wrapped up the final regional roundtable with a cozy gathering of 27 staff representing 15 libraries in Loogootee. Across the 5 roundtables, 64 member libraries sent almost 150 staff to participate and contribute to our discussions. We made a lot of progress on defining plans for future development, procedures, and policy. This has been an outstanding experience to get direct feedback and build relationships among member libraries, and we thank you for joining us!

Live Trainings Scheduled

We have set the final live trainings for 2014. Please register now for the core Evergreen courses and the 2.7 Update classes using the links below.

Member News

Pike County Public Library welcomes Interim Director Dana Hughes.
South Whitley Community Public Library welcomes Interim Director Darci Kessie.
Van Buren Public Library welcomes new Director Shawn Heaton.

eIndiana Consortium News

The eIDC welcomes new member North Madison County Public Library System! This brings our number of active library systems in the consortium to 85.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)
December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (LEU status pending)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update – October 21, 2014

Welcome North Madison County Public Library!

NMCPL - Mig Splash-web
North Madison County Public Library went live in Evergreen Indiana on October 21, 2014. We had a great day in Elwood, Frankton and Summitville! Our thanks to neighbor EI system Alexandria-Monroe Public Library who sent a team to assist!

Available in Beta

The first of the new Evergreen Indiana online basic classes went live last week. Announced as a soft open on the Cataloging listserv, we already have several students up and running. If you need to take the class in preparation for the Advanced series next week, or are just curious about basic cataloging procedures, you are invited to try it out. Please note that the site and content will continue to undergo changes as we refine the experience.

Try it out: Evergreen Indiana Trainings

Member News

The eIndiana OverDrive consortium welcomes new member Shoals Public Library!

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update — October 14, 2014

Last Call!

The final regional roundtable will be here next week! There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Coming Soon: North Madison County Public Library

North Madison County Public Library will go live in Evergreen Indiana on October 21, 2014. A modified cataloging freeze will be in place. As a reminder, this means that bibliographic records may not be added or edited beginning at 8am October 17 until you are notified the system is available on the 21st.

Committee News

The eContent Committee met on October 14, 2014 at 10am at the Indiana State Library. Presentation notes and a recap will be sent out the eContent listserv later this week.

The Executive Committee met on October 14, 2014 at 1pm at the Indiana State Library. A recap will be issued later this week together with viewing links of the recording.

Member News

Congratulations to Gary Rubendall, director of the Dublin Public Library, for winning a 2014 Indiana Landmarks’ Servaas Memorial Award for his youth education programs at the library! (Press Release)

Support News

Our systems administrator is on vacation; thank you for your patience if technical issues take a bit longer than usual to address.

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Job News

Pike County Public Library is seeking a new director. The job listing is available on the Indiana Library Jobs page.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update – October 7, 2014

Getting in some face time

NE Regional Roundtable 2014
On Thursday, October 2, 2014, more than 30 staff from 17 libraries met in South Whitley, and on Friday, October 3, 2014, the meeting at Greensburg was attended by 25 staff representing 11 libraries. Lively discussions brought many interesting experiences and questions to light! We are delighted to have had the opportunity to hear directly from so many staff and that you were able to join us. A special thanks to South Whitley Community Public Library and Greensburg-Decatur County Contractual Public Library for hosting!
SE Regional Roundtable 2014

Still Ahead

We’ll wrap things up with our Southwestern Roundtable later in October. There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Committee News

The eContent Committee will meet on October 14, 2014 at 10am at the Indiana State Library. We have tentatively secured a vendor presentation for new e-periodical and library marketing products.

The Executive Committee will meet on October 14, 2014 at 1pm at the Indiana State Library.

Member News

Linton Public Library welcomes new director Krystal Becker.

Syracuse-Turkey Creek Township Public Library welcomes interim director Gisela Vore.

Support News

Our systems administrator is on vacation; thank you for your patience if technical issues take a bit longer than usual to address.

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Job News

Syracuse-Turkey Creek Township Public Library is seeking a new director. The job listing is available on the Indiana Library Jobs page.

Migration News

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunitie

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update—September 30, 2014

Heading East!

We’re on our way to the Northeastern and Southeastern regions this week! We look forward to seeing you there.
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library

We’ll wrap things up with our Southwestern Roundtable later in October. There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Committee News

The eContent Committee will meet on October 14, 2014 at 10am at the Indiana State Library. We have tentatively secured a vendor presentation for new e-periodical and library marketing products.

The Executive Committee will meet on October 14, 2014 at 1pm at the Indiana State Library.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar

Weekly Update — September 23, 2014

Attention Circulation Staff: Mark your Calendar

The 2014 Fall Patron Services Roundtable webinar has been set for October 30, 2014, 10am-Noon. We will be talking about damaged materials, recommendations on billing and repair if an item is damaged, and when to weed. Registration is now open.

Reporting at SAMS

Greensburg-Decatur County Contractual Public Library hosted the 2014 SAMS conference. Anna Goben, Evergreen Indiana Coordinator, presented on the reporting module in Evergreen. Several requests were had to have access to the slides from both attendees and EI staff unable to attend the conference. They are provided here for you to review. They are also available as a printable PDF on GDCPL’s SAMS site with many other outstanding presentations from this year’s conference!

We Can’t Wait to Meet You!

Don’t forget to sign up for a regional roundtable! We’ve had a terrific time getting to meet with so many Evergreen Indiana staff at our first meetings and look forward to gathering with you in the coming roundtables.
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 9am-12pm, Webinar
November 6
Fall 2014 Cataloging Roundtable, 9am-12pm, Webinar

Weekly Update—September 16, 2014

Welcome to the Roadshow!

NW Regional Roundtable 2014
On Wednesday, September 10, 2014, 18 staff from 12 libraries braved the stormy weather to gather in Monticello. We had a great time talking about the next steps in resource sharing throughout the consortium and appreciate everyone taking the time to gather and share their recommendations and experiences! A special thanks to Monticello-Union Township Public Library for being great hosts.

Still Ahead

Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Participants will receive agendas, hospitality, and parking information. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables.

Attention Catalogers: Mark your Calendar

The 2014 Fall Cataloging Roundtable webinar has been set for November 6, 2014, 10am-Noon EST. We will be taking a look at what you can do at your library to help clean up the catalog in preparation for authority control implementation. Registration is now open.

Committee News

At the September 4, 2014 meeting, the Cataloging Committee approved the addition of Parts creation and assignment permissions for the Cat2 profile. Parts are used primarily in Evergreen Indiana to identify individually cataloged elements of multi-disc sets and periodical issues. Additional training materials will be made available shortly.

Member News

Lebanon Public Library welcomes interim director Yvonne Welty.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool is now open. Please get your orders in by the end of the week!

Upcoming Evergreen Indiana Training Opportunities

September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar.
November 6
Fall Cataloging Roundtable, 10am-12pm[EST], Webinar.

Weekly Update—September 9, 2014

Here We Go!

“Our library’s been in Evergreen since the beginning. I just want to say I’m impressed by all of you […] We’ve come a really long way. And to get all these libraries together throughout the state of Indiana, you can’t do that without cooperation. You should all be really proud. And I just wanted to say thank you. […] My library and I would never go back. I’m really glad we have this.”

– Karen Kahl, Director, Union County Public Library,
Evergreen Indiana 2014 Central Region Roundtable

The first ever Evergreen Indiana regional roundtable kicked off yesterday at Westfield Washington Public Library. Over 40 staff members from 15 libraries were in attendance. It was a lively discussion, with a lot of laughs and thoughtful sharing, and we appreciate everyone taking the time to gather and share their recommendations and experiences! A special thanks goes out to Westfield Washington for hosting and allowing us to be the inaugural library gathering in their brand new meeting room.

Still Ahead

Northwest Region – September 10, 9:30am-11:30am, Monticello-Union Township Public Library
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Participants will receive agendas, hospitality, and parking information. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables.

Committee News

The Patron Services Committee will meet on September 16, 2014 at 10am at the Greenwood Public Library. This meeting is open to all Evergreen Indiana staff.

Member News

Congratulations to Royal Center-Boone Township Public Library on wrapping up their automation project! We have set a migration date and look forward having you live.

Roachdale Public Library welcomes interim director Jennifer Stranger.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool opens next week. Please check your stocks!

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar