Weekly Update — March 24, 2015

Spring Cleaning the Patron Records!

We’re pleased to announce that the scripts are complete to remove the long-expired and inactive patrons from our database. In compliance with Indiana code, we are required to mark inactive and delete long-expired (3+ years) patrons who are in good standing. We have implemented the script to delete these records and libraries will see fewer irrelevant results when searching patrons going forward. Patrons with outstanding bills, open circulations, or bars have been retained until their accounts are cleared.

We have a record of the first batch of patron records to be deleted if you would like to use it to cull your paper records (if the retention period has ended). We have templates in development that will be available very shortly in the Admin folder of the reports interface so that you can track which records are slated for deletion.

One other outcome of this clean-up is that aged circulations (circulation information from which the identifiable patron data has been stripped) are now playing a significant role in how you report some circulation statistics. Circulations on any patron record that is deleted are automatically aged (or anonymized). If you are using a report that includes circulation details spanning more than three years, you should plan on using the “Aged and Active Circulations” source for reporting rather than “Circulations”.

eIDC News

We had several libraries band together and support a group content buy which will extend our periodical platform fee discount for a full second year. Our thanks to Andrews-Dallas Public Library, Barton-Rees Pogue Memorial Public Library, Jackson County Public Library, Noble County Public Library, North Webster Community Public Library, Osgood Public Library, Perry County Public Library, Roanoke Public Library, and Switzerland County Public Library.

Deadlines

Registration for the 2015 EI Annual Conference will close on March 31, 2015. Please visit the Evergreen Indiana Annual Conference 2015 page now!

Library standards’ waiver letters are due to the Library Development Office by March 30, 2015. Please remember that Evergreen Indiana libraries must be found in-standards or receive a waiver from the ILHB to continue as regular members of the consortium!

Upcoming Evergreen Indiana Training Opportunities

June 23
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 25
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update – March 18, 2015

Collections Notice Change

As several libraries have noted, the collections notice is frequently issued while the patron is still in the process of actively accruing fines and fees. To reduce confusion over correct account balances, we have decided to try eliminating the itemized portion of that letter. If you find over time that this creates additional issues, please let us know.

Support News

The new circulation modifier for ereaders is now live. Please transfer eligible equipment before March 24th as we will be rolling the long option duration back to 3 days.

Committee News

The Patron Services Committee met on March 17, 2015 at Greenwood Public Library. Top discussion points included preparations for the upcoming elections and conference, updates to the manual, creation of a pest policy outline, and the use of a driver’s license as an alternate for a library card. The committee greatly appreciated the many thoughtful and helpful comments the community submitted as they move forward in evaluating the consortium’s stance on library card substitutes. That conversation will be ongoing as we seek to find a workable balance within the highly polarized responses we’ve received.

Deadlines

Registration for the 2015 EI Annual Conference will close on March 31, 2015. Please visit the Evergreen Indiana Annual Conference 2015 page now! The preliminary schedule will be released on Friday.

Library standards’ waiver letters are due to the Library Development Office by March 30, 2015. Please remember that Evergreen Indiana libraries must be found in-standards or receive a waiver from the ILHB to continue as regular members of the consortium!

Upcoming Evergreen Indiana Training Opportunities

March 24
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 25
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
June 23
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 25
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — March 10, 2015

Nothing but deadlines!

We have a lot of deadlines coming up in the next few days! Be sure to mark your calendar.

  • The barcode and library card purchasing pool is now open (until Friday)! Instructions and vendor contact information are available here: Barcode Purchasing Pool.
  • The early bird registration for the 2015 EI Annual Conference will be closing on March 13, 2015. Register now for a chance at a full scholarship to the conference. We are also still accepting presentation proposals through March 15, 2015. Please visit the Evergreen Indiana Annual Conference 2015 page now!
  • We’re going to get started with the report streamlining project next week so be sure to let us know about any Lifesaver Report Templates we should be moving to the admin collection!
  • Committee nominations will close on March 18, 2015. We still need representatives to participate on the Patron Services and Executive Committees. Committees form our policies and procedures, and we need your experience and enthusiasm as we transition to our next year of service.
  • Library Standards’ waiver letters are due to the Library Development Office by March 30, 2015. Please remember that Evergreen Indiana libraries must be found in-standards or receive a waiver from the ILHB to continue as regular members of the consortium!
  • Support News

    Thanks again to everyone as you begin tackling the $0.00 materials at your library!

    Committee News

    The Patron Services Committee will meet on March 17, 2015, 10am, at Greenwood Public Library.

    Upcoming Evergreen Indiana Training Opportunities

    March 16
    Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
    Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
    March 18
    Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
    Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
    March 24
    Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
    March 25
    Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
    June 23
    Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
    Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
    June 25
    Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
    Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — March 3, 2015

Streamlining the Reports Process

As you hopefully read on the Support Listserv, we will be transitioning the majority of our currently available, globally shared templates to locally shared folders. Our goal is to reduce duplication of effort and to ensure that results are consistent and accurate. If you have written or use a template that is currently part of the globally shared template group and should be retained globally, please fill out this survey: Lifesaver Report Templates. Please note that templates currently in Admin or Jason’s folder do not need to be recommended.

Support News

We have re-enabled 3-day email overdue notices. Please let the Evergreen team at the ISL or a Patron Services Committee member know if you receive significant negative feedback.

Committee News

  • The Cataloging Committee will meet on March 5, 2015, 10am, at Hussey-Mayfield Memorial Public Library.
  • The Patron Services Committee will meet on March 17, 2015, 10am, at Greenwood Public Library.

Deadlines

The next barcode and library card purchasing pool will open next week on March 9, 2015. Please check your stocks now!

Library Standards’ waiver letters are due to the Library Development Office by March 30, 2015. Please remember that Evergreen Indiana libraries must be found in-standards or receive a waiver from the ILHB to continue as regular members of the consortium!

The early bird registration for the 2015 EI Annual Conference will be closing on March 13, 2015. Register now for a chance at a full scholarship to the conference. We are also still accepting presentation proposals. Please visit the Evergreen Indiana Annual Conference 2015 page now!

Upcoming Evergreen Indiana Training Opportunities

March 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 24
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 25
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
June 23
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 25
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 25, 2015

Progressing Together

Have you registered for the Evergreen Indiana Annual Conference yet? Early bird registrants will be entered into a drawing for scholarships to attend the conference for free! We’d like to see as many EI staff attend this year’s conference as possible as we celebrate all of our progress and success working, sharing, and learning together!

Please visit the Evergreen Indiana Annual Conference 2015 page now to register or sign up to present (presenters get discounted registration too!)!

Committee News

The Cataloging Committee will meet on March 5, 2015, 10am, at Hussey-Mayfield Memorial Public Library.

Deadlines

The next barcode and library card purchasing pool will open on March 9, 2015. Please check your stocks now!

Upcoming Evergreen Indiana Training Opportunities

March 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 24
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 25
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
June 23
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 25
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 17, 2015

Share your success

“Coming together is a beginning;
Keeping together is progress;
Working together is success.”
–Henry Ford

We are accepting presentation proposals for the Evergreen Annual Conference now. Have you put together a local partnership with another library to make resources stretch a bit further? Created a great internal training program? Become a specialist in a niche that you use to improve your patrons’ experience in EI? Run an outstanding inventory? We want to hear from you! And presenters get up to $25 off of the cost of the conference!

Please visit the Evergreen Indiana Annual Conference 2015 page now!

Support News

As part of a housekeeping project, we have corrected the status of some bills which were never paid, but were hidden on patron accounts. This affects an extremely small number of patrons, but if you have a patron with an old bill that reappears, we wanted you to be prepared.

Committee News

The Cataloging Committee will meet on March 5, 2015, 10am, at Hussey-Mayfield Memorial Public Library.

Upcoming Evergreen Indiana Training Opportunities

March 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 24
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 25
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
June 23
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 25
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 10, 2015

Conference Planning!

“Coming together is a beginning;
Keeping together is progress;
Working together is success.”
–Henry Ford

Early bird registration, the CFP, vendor applications, and more are now available for the Evergreen Indiana Annual Conference 2015! The conference will open on April 9, 2015 with pre-conference meetings of the eContent and Executive Committees. We will then offer a workshop on reporting followed by a dinner reception. On April 10, 2015 we’ll have a full day of sessions, including a luncheon featuring the State of Evergreen Indiana address and an opportunity to meet the new committee candidates.

Please visit the Evergreen Indiana Annual Conference 2015 page now!

Discovery to Delivery VI: Resource Sharing Super Heroes

The planning committee for D2D VI is currently soliciting proposals for presenters at the May 8, 2015 conference. This free conference celebrates the many ways in which libraries of all sizes and types in Indiana are resource-sharing. The committee has specifically highlighted Evergreen Indiana as an outstanding example program and would like sessions discussing our project as part of the conference. If you would like to present, please complete the form here: http://library.indstate.edu/d2d6. If you have an idea, but would like to locate someone to co-present with, please consider posting to one of our listservs.

Committee News

The Evergreen Indiana Executive Committee met at the Indiana State Library on February 10, 2015 and approved the December 9, 2014 meeting minutes. There was an interruption in the broadcast, so the recording has been split into 2 sections: Part I and Part II. Thanks to our live viewers for making us aware of the problem!

Upcoming Evergreen Indiana Training Opportunities

March 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 24
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 25
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
June 23
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 25
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — February 3, 2015

Committee News

The Evergreen Indiana Executive Committee will meet at the Indiana State Library on February 10, 2015 at 1pm. This meeting is open to the public and libraries are encouraged to attend. Subjects under discussion will include the Membership Fee Schedule, the Annual Conference, and updates to the Circulation Matrix.

Upcoming Evergreen Indiana Training Opportunities

We are delighted to announce the live training series for the first half of 2015!
March 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
March 24
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 25
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
June 23
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
June 25
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — January 27, 2015

2015 Evergreen International Conference

Early-bird registrations are open for anyone interested in attending the 2015 Evergreen International Conference. The 2015 conference will be held in Hood River, OR, which is about an hour’s drive from Portland, on May 13-16. They are also currently accepting presentation proposals. Get to know the who’s who of Evergreen around the country and world!

Registration and proposal information is available here: 2015 Evergreen Annual Conference.

Job News

The Indiana State Library is seeking a new Young Hoosier Reader’s Center Librarian. Details available here: http://www.in.gov/spd/careers/ (Closes 2/3/15.)

Committee News

The Evergreen Indiana Executive Committee will meet at the Indiana State Library on February 10, 2015 at 1pm. This meeting is open to the public and libraries are encouraged to attend.

Upcoming Evergreen Indiana Training Opportunities

March 24
Advanced Cataloging, Part I, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.
March 25
Advanced Cataloging, Part II, 9am-Noon, Webinar. You must register for and attend both parts to be eligible for your Cat1 and receive your 6 TLEUs.

Weekly Update — January 21, 2015

Membership Fee Rollout

In 2014 an overwhelming majority of the Evergreen Indiana libraries approved a measure which allows us to become more self-supporting. Over the coming months you will begin receiving paperwork and notices so that you can plan and budget for this new program. As a reminder, the Executive Committee has chosen to use a graduated plan for implementation. The costs for 2016 will be at 50% of the official tier rate. 2017 will be at 75%, and 2018 will see full implementation of the approved rates.

2015/16 Rollout Timeline

  • The Executive Committee will finalize and approve the 2016 annual fee rates at the February 10, 2015 committee meeting.
  • Notices of expected individual library costs will be issued to libraries by April 1, 2015.
  • Libraries should incorporate the costs into their 2016 budget plans.
  • In December, each library will receive an invoice for the appropriate 2016 membership fee.
  • Invoices must be paid by January 31, 2016.

Job News

The Jefferson County Public Library is seeking a new director. Details available here: http://mjcpl.org/director-position-jefferson-county-public-library/ (Closes when filled.)

The Hartford City Public Library is seeking a new director. Details available here: http://www.hartfordcitylibrary.com/ (Closes February 10, 2015.)

Upcoming Evergreen Indiana Training Opportunities

Our live trainings are on hiatus as we continue preparing the asynchronous courses. We will announce new live trainings and webinars as they are scheduled.