Weekly Update — October 28, 2014

Thank you for joining us!

SW Regional Roundtable 2014
We wrapped up the final regional roundtable with a cozy gathering of 27 staff representing 15 libraries in Loogootee. Across the 5 roundtables, 64 member libraries sent almost 150 staff to participate and contribute to our discussions. We made a lot of progress on defining plans for future development, procedures, and policy. This has been an outstanding experience to get direct feedback and build relationships among member libraries, and we thank you for joining us!

Live Trainings Scheduled

We have set the final live trainings for 2014. Please register now for the core Evergreen courses and the 2.7 Update classes using the links below.

Member News

Pike County Public Library welcomes Interim Director Dana Hughes.
South Whitley Community Public Library welcomes Interim Director Darci Kessie.
Van Buren Public Library welcomes new Director Shawn Heaton.

eIndiana Consortium News

The eIDC welcomes new member North Madison County Public Library System! This brings our number of active library systems in the consortium to 85.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)
December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (LEU status pending)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update – October 21, 2014

Welcome North Madison County Public Library!

NMCPL - Mig Splash-web
North Madison County Public Library went live in Evergreen Indiana on October 21, 2014. We had a great day in Elwood, Frankton and Summitville! Our thanks to neighbor EI system Alexandria-Monroe Public Library who sent a team to assist!

Available in Beta

The first of the new Evergreen Indiana online basic classes went live last week. Announced as a soft open on the Cataloging listserv, we already have several students up and running. If you need to take the class in preparation for the Advanced series next week, or are just curious about basic cataloging procedures, you are invited to try it out. Please note that the site and content will continue to undergo changes as we refine the experience.

Try it out: Evergreen Indiana Trainings

Member News

The eIndiana OverDrive consortium welcomes new member Shoals Public Library!

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update — October 14, 2014

Last Call!

The final regional roundtable will be here next week! There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Coming Soon: North Madison County Public Library

North Madison County Public Library will go live in Evergreen Indiana on October 21, 2014. A modified cataloging freeze will be in place. As a reminder, this means that bibliographic records may not be added or edited beginning at 8am October 17 until you are notified the system is available on the 21st.

Committee News

The eContent Committee met on October 14, 2014 at 10am at the Indiana State Library. Presentation notes and a recap will be sent out the eContent listserv later this week.

The Executive Committee met on October 14, 2014 at 1pm at the Indiana State Library. A recap will be issued later this week together with viewing links of the recording.

Member News

Congratulations to Gary Rubendall, director of the Dublin Public Library, for winning a 2014 Indiana Landmarks’ Servaas Memorial Award for his youth education programs at the library! (Press Release)

Support News

Our systems administrator is on vacation; thank you for your patience if technical issues take a bit longer than usual to address.

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Job News

Pike County Public Library is seeking a new director. The job listing is available on the Indiana Library Jobs page.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update – October 7, 2014

Getting in some face time

NE Regional Roundtable 2014
On Thursday, October 2, 2014, more than 30 staff from 17 libraries met in South Whitley, and on Friday, October 3, 2014, the meeting at Greensburg was attended by 25 staff representing 11 libraries. Lively discussions brought many interesting experiences and questions to light! We are delighted to have had the opportunity to hear directly from so many staff and that you were able to join us. A special thanks to South Whitley Community Public Library and Greensburg-Decatur County Contractual Public Library for hosting!
SE Regional Roundtable 2014

Still Ahead

We’ll wrap things up with our Southwestern Roundtable later in October. There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Committee News

The eContent Committee will meet on October 14, 2014 at 10am at the Indiana State Library. We have tentatively secured a vendor presentation for new e-periodical and library marketing products.

The Executive Committee will meet on October 14, 2014 at 1pm at the Indiana State Library.

Member News

Linton Public Library welcomes new director Krystal Becker.

Syracuse-Turkey Creek Township Public Library welcomes interim director Gisela Vore.

Support News

Our systems administrator is on vacation; thank you for your patience if technical issues take a bit longer than usual to address.

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Job News

Syracuse-Turkey Creek Township Public Library is seeking a new director. The job listing is available on the Indiana Library Jobs page.

Migration News

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunitie

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update—September 30, 2014

Heading East!

We’re on our way to the Northeastern and Southeastern regions this week! We look forward to seeing you there.
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library

We’ll wrap things up with our Southwestern Roundtable later in October. There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Committee News

The eContent Committee will meet on October 14, 2014 at 10am at the Indiana State Library. We have tentatively secured a vendor presentation for new e-periodical and library marketing products.

The Executive Committee will meet on October 14, 2014 at 1pm at the Indiana State Library.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar

Weekly Update — September 23, 2014

Attention Circulation Staff: Mark your Calendar

The 2014 Fall Patron Services Roundtable webinar has been set for October 30, 2014, 10am-Noon. We will be talking about damaged materials, recommendations on billing and repair if an item is damaged, and when to weed. Registration is now open.

Reporting at SAMS

Greensburg-Decatur County Contractual Public Library hosted the 2014 SAMS conference. Anna Goben, Evergreen Indiana Coordinator, presented on the reporting module in Evergreen. Several requests were had to have access to the slides from both attendees and EI staff unable to attend the conference. They are provided here for you to review. They are also available as a printable PDF on GDCPL’s SAMS site with many other outstanding presentations from this year’s conference!

We Can’t Wait to Meet You!

Don’t forget to sign up for a regional roundtable! We’ve had a terrific time getting to meet with so many Evergreen Indiana staff at our first meetings and look forward to gathering with you in the coming roundtables.
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 9am-12pm, Webinar
November 6
Fall 2014 Cataloging Roundtable, 9am-12pm, Webinar

Weekly Update—September 16, 2014

Welcome to the Roadshow!

NW Regional Roundtable 2014
On Wednesday, September 10, 2014, 18 staff from 12 libraries braved the stormy weather to gather in Monticello. We had a great time talking about the next steps in resource sharing throughout the consortium and appreciate everyone taking the time to gather and share their recommendations and experiences! A special thanks to Monticello-Union Township Public Library for being great hosts.

Still Ahead

Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Participants will receive agendas, hospitality, and parking information. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables.

Attention Catalogers: Mark your Calendar

The 2014 Fall Cataloging Roundtable webinar has been set for November 6, 2014, 10am-Noon EST. We will be taking a look at what you can do at your library to help clean up the catalog in preparation for authority control implementation. Registration is now open.

Committee News

At the September 4, 2014 meeting, the Cataloging Committee approved the addition of Parts creation and assignment permissions for the Cat2 profile. Parts are used primarily in Evergreen Indiana to identify individually cataloged elements of multi-disc sets and periodical issues. Additional training materials will be made available shortly.

Member News

Lebanon Public Library welcomes interim director Yvonne Welty.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool is now open. Please get your orders in by the end of the week!

Upcoming Evergreen Indiana Training Opportunities

September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar.
November 6
Fall Cataloging Roundtable, 10am-12pm[EST], Webinar.

Weekly Update—September 9, 2014

Here We Go!

“Our library’s been in Evergreen since the beginning. I just want to say I’m impressed by all of you […] We’ve come a really long way. And to get all these libraries together throughout the state of Indiana, you can’t do that without cooperation. You should all be really proud. And I just wanted to say thank you. […] My library and I would never go back. I’m really glad we have this.”

– Karen Kahl, Director, Union County Public Library,
Evergreen Indiana 2014 Central Region Roundtable

The first ever Evergreen Indiana regional roundtable kicked off yesterday at Westfield Washington Public Library. Over 40 staff members from 15 libraries were in attendance. It was a lively discussion, with a lot of laughs and thoughtful sharing, and we appreciate everyone taking the time to gather and share their recommendations and experiences! A special thanks goes out to Westfield Washington for hosting and allowing us to be the inaugural library gathering in their brand new meeting room.

Still Ahead

Northwest Region – September 10, 9:30am-11:30am, Monticello-Union Township Public Library
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Participants will receive agendas, hospitality, and parking information. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables.

Committee News

The Patron Services Committee will meet on September 16, 2014 at 10am at the Greenwood Public Library. This meeting is open to all Evergreen Indiana staff.

Member News

Congratulations to Royal Center-Boone Township Public Library on wrapping up their automation project! We have set a migration date and look forward having you live.

Roachdale Public Library welcomes interim director Jennifer Stranger.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool opens next week. Please check your stocks!

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—September 2, 2014

Last Call for the Central and Northwest Roundtables!

The first two regional roundtables are scheduled for next week:

Central Region – September 8, 10am-Noon, Westfield Washington Public Library
Northwest Region – September 10, 9:30am-11:30am, Monticello-Union Township Public Library

Participants will receive agendas, hospitality, and parking information later this week; get your registration in if you’d like to participate! We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Committee News

The Cataloging Committee will meet on September 4, 2014 at 10am at the Hussey-Mayfield Memorial Public Library. This meeting is open to all EI staff.

Member News

The eIDC OverDrive consortium welcomes new member Kirklin Public Library! Kirklin’s go-live is Thursday, September 4, 2014. Kirklin Public Library is the 83rd member of the consortium. Congrats and welcome!

Migration News

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool opens shortly. Please check your stocks!

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 26, 2014

Keeping “New” Fresh

The automated conversion of “new” materials to standard circulation modifiers will be implemented by the end of the week. This only affects materials with a “new” circulation modifier type after 12 months of item ownership. The following table shows the expected conversions:

Originally Cataloged as: Converted to:
book new book
dvd new dvd
dvd new r-rated dvd r-rated
software gaming new software gaming
video new video
video new r-rated video r-rated

Please let us know if you find materials in your collection that exceed the 1 year ownership mark which are not converting beginning next week. Libraries are encouraged to continue updating materials earlier as appropriate locally.

Easing Patron Record Clean-ups

We recently received a series of helpdesk tickets where users were unable to delete long-expired patron accounts. After some research, we discovered an old bug had left many accounts with open transactions even after the items were checked in and bills paid. We have run a clean-up which closed all those old transactions. For those interested in the numbers, that affected almost 120,000 user accounts. If you are locally purging long-expired accounts, you should have an easier time of it!

It’s almost time to chat!

The regional roundtables are rapidly approaching; we’ll kick the first meeting off in Westfield on September 8th. Dedicated discussion topics so far include offering DVD transits, the ethics and local policy audit, and recent consortium policy updates and changes. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Committee News

The Cataloging Committee will meet on September 4, 2014 at 10am at the Hussey-Mayfield Memorial Public Library.

Member News

Colfax Public Library welcomes new director Fran Paarlberg.

Indiana State Library welcomes new State Librarian Jake Speer.

Migration News

The North Madison County Public Library migration has been postponed until October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar