Weekly Update—July 22, 2014

Cataloging Roundtable, Redux

Due to technical difficulties, we were forced to postpone the formal presentation portion of the roundtable last week. We have set a new date, July 30, 2014 at 11am. Our guest speaker, Stephen Smith of the University of Illinois Chicago, will present on RDA for EI Copy Catalogers. This LEU-eligible course will include a review of RDA basics and what copy catalogers should consider when converting or using RDA records. If you were registered for last week’s roundtable, you do not need to reregister. If the change of date means you’ll be able to join us for the first time, please register using the link below.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

July 30
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 11am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428

Weekly Update—July 15, 2014

Autocomplete Deactivation

After reviewing the autocomplete search module component in the OPAC for performance and accessibility, we will be deactivating it beginning today. At this time the module causes errors for users requiring ADA assistance readers and plugins and greatly reduces the return speed of some searches. If you receive feedback from your users or staff regarding this change that you feel should be taken into consideration as we move forward, please do share it with us!

Attention Catalogers: Last Call!

The Cataloging Roundtable will be held this Thursday from 10am-Noon. Please sign up for the webinar using the link below. Our guest speaker, Stephen Smith of the University of Illinois Chicago, will present on RDA for EI Copy Catalogers. This course will include a review of RDA basics and what copy catalogers should consider when converting or using RDA records.

On the Go: Evergreen Indiana Bookmobiles

We’ve received a request to bring back the roundtable for EI Bookmobile staff. If you are part of a bookmobile team and would be interested in participating in a discussion opportunity, please contact Anna (agoben@library.in.gov) with your name, library, contact information, and preferred availability.

Say What?

The opening group of libraries participating in the Pronunicator group purchase will see service begin on Friday, July 18, 2014. The company has offered to extend open enrollment for other libraries who wish to join after further review. We have secured the 20% discount at this point. Please let Anna know if your library is interested.

Member News

The Westfield Washington Public Library is celebrating the grand reopening of their newly renovated facility. If you’re in the area, please join the party on Sunday, July 20, 2014 at 1pm. Our congrats to WWPL on completing their project!

Poseyville Carnegie Public Library welcomes new director Claire Wezet!

Support News

Due to the large number of libraries closing to observe the Christmas Eve holiday, the 2.6 upgrade is being shifted up by one day. The servers will be unavailable beginning at 6pm EST on December 23rd, 2014. Please update your calendars.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool is now open! Please get your orders in by Friday, July 18, 2014. Complete instructions are available here: July Barcode Pool

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428

Weekly Update—July 8, 2014

Member News

The Greentown Public Library has closed both locations for the renovation switchover this week. They hope to reopen the Adult/High School library by the end of the week. Thanks to the consortium members for continued patience and assistance in providing materials so that patrons are served in a timely fashion!

Deadlines

Please let Anna know if you’d like to participate in the initial group subscription for Pronunciator by noon on Friday (July 11, 2014). We’re beginning with a 10% discount and a waived minimum fee. The more libraries participate, the better the discount!

The next barcode and library card purchasing pool will open on July 14, 2014. Please check your stocks now to prepare your order.

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1pm-3pm, Indiana State Library, Room 428

Weekly Update—July 1, 2014

Bills, Bills, Bills

As mentioned in the last Weekly Update, the new set of manual billing types has been selected. The implementation is scheduled for today. The complete list of new types is below with the recommended usage.

  • Bookkeeping correction: Correct payment or billing entries made in error
  • Claims return: Billing patron for materials that are claims returned
  • Collection agency referral: Collection agencies’ and court costs not automatically applied by the system
  • Drop box return: Used when items that must be returned at a desk are left in the drop box instead
  • Expired hold: Charge when a patron fails to pick up their hold after 7 days
  • Gift/donation: Track donations and gifts to the library
  • Goods/Taxable sales*: Sales of new materials, including books, bags, headphones, digital storage media, etc.
  • Interlibrary Loan: Postage and fees incurred procuring ILL materials from non-EI libraries
  • Meeting rooms*: Room rental and cleaning fees
  • Miscellaneous: Everything else! Be sure to include notes.
  • Non-Resident/Reciprocal Borrower card: Card fees
  • Notification fee: Charge patrons for the cost of preparing and sending physical notices.
  • PLAC: Public Library Access Card fees
  • Postage: Certified mail, postage reimbursements, etc.
  • Print services: Copies, faxes, lamination, scanning, die cuts, etc.
  • Professional services: Research, proctoring, and notary services
  • Rental*: Equipment and material rental fees
  • Repair: Limited, repairable damage costs (new case, torn cover, etc.)
  • Replacement card: Charge to replace a lost or destroyed card on an existing account
  • Returned check: NSF fee

*Billing types marked with an asterisk are considered competitive products/services, and sales tax must be collected and turned over to the Department of Revenue if a library collects monies for these types. (See Section III: http://www.in.gov/dor/reference/files/sib04.pdf)

Prepping Transits

Members who have rebarcoded are encouraged to mark out or cover barcodes from their previous system prior to transiting materials to other Evergreen Indiana libraries. Just a quick swipe with a permanent marker makes it much easier for other libraries to know which barcode is correct to scan!

Member News

The eIndiana Digital OverDrive Consortium welcomes newest member Danville Center Township Public Library.

Support News

Sara O’Sha has stepped down from the Northeast Regional Coordinator position. Until the position has been refilled, please contact Jill Stange (jstange@library.in.gov), the Northwest Regional Coordinator, for assistance. Our congratulations to Sara on her new job and thanks for all her work with Evergreen Indiana over the last year!

Deadlines

The next barcode and library card purchasing pool will open on July 14, 2014. Please check your stocks now to prepare your order.

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428

Weekly Update—June 17, 2014

Manual Bills Update

The Patron Services Committee has selected the new manual billing types. Our thanks for the enthusiastic and creative responses on the survey! The new manual billing types will be online beginning July 1. We will release documentation on recommended usage shortly.

Meetings

The Patron Services Committee met on June 17, 2014 at the Greenwood Public Library. For the 2014-15 term, Jennifer McKinley is the new chair, Laura Hull, chair-elect, and Sandra Rowland, secretary. The Committee will meet next on September 16, 2014 at 10am at the Greenwood Public Library.

We encourage all member libraries to attend committee meetings to provide recommendations and to learn about current issues.

Member News

The Royal Center Boone Township Public Library’s Evergreen Indiana automation project was featured in the Logansport Pharos-Tribune: Pioneering Change.

Support News

The Evergreen Indiana coordinator will be on vacation June 23-28. If you need immediate assistance during this time, please contact either the Helpdesk or Shauna Borger, Professional Development Office Supervisor (SBorger@library.IN.gov / 317-232-3718). The Weekly Update will return on July 1, 2014.

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar

Weekly Update—June 10, 2014

Mark Your Calendars

We have scheduled the next consortium upgrade for December 25-28, 2014. We will be upgrading to version 2.6, which offers improvements to OPAC icons, fixed field and 007 tag editors, metarecord holds, and improved accessibility to the catalog for low vision users. Please mark your calendars and watch for upgrade news!

Cataloging Roundtable: RDA for Copy Catalogers in Evergreen

The Spring/Summer Cataloging Roundtable has been schedule for July 17, 2014, 10am-Noon (EDT). Our special guest, Stephen Smith, Head of Acquisitions and Copy Cataloging at University of Illinois Chicago, will be reviewing methods, practices and workflows for copy catalogers wishing to update records to the new RDA standards. The first hour will be open discussions hosted by the Cataloging Committee with the formal training beginning at 11am. This program is offered for free, and registration is open now.

Meetings

The Patron Services Committee will meet on June 17, 2014 at 10am at the Greenwood Public Library. This meeting will be streamed and recorded on Google+.

The June 10 Executive Committee meeting was streamed and recorded for members unable to attend the meeting in person. We had some technical difficulties to start, so you may have had trouble accessing the session live. The recording is available on Google+ and YouTube. Sheryl Sollars assumes the role of Chair, Ruth Frasur, Chair-Elect, and Shawn Heaton, Secretary for the 2014-15 year.

The eContent Committee met on June 10, 2014 and approved the February 11, 2014 Minutes. Quotes for 3 vendors offering consortium discounting will be sent out on the eContent listserv. Please contact the Coordinator with questions.

We encourage all member libraries to attend committee meetings to provide recommendations and to learn about current issues.

Member News

Evergreen Indiana welcomes our newest member, North Madison County Public Library!

Attica Public Library has joined the eIndiana Digital OverDrive Consortium.

Andrews-Dallas Township Public Library is throwing a Grand Reopening to celebrate the completion of their renovation project on June 14, 2014, 9am-1pm. Congratulations!

Upcoming Evergreen Indiana Training Opportunities

June 19
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:30pm-3:30pm, Indiana State Library, Room 428
July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar

Weekly Update – June 4, 2014

DCTPL Go-Live-newsletter

Meetings

The Cataloging Committee will meet on June 5, 2014 at 10am at Hussey-Mayfield Memorial Public Library.

The eContent Committee will meet on June 10, 2014 at 10am at the Indiana State Library in Room 425. We will be reviewing language learning offerings, including a presentation by Pronunciator.

The Executive Committee will meet on June 10, 2014 at 1pm at the Indiana State Library in Room 401. This meeting will be streamed and recorded. Links will be posted next week.

We encourage all member libraries to attend committee meetings to provide recommendations and to learn about current issues.

Member News

The High School branch of Greentown and Eastern Howard School Public Library will be closed for renovations for the month of June. During that time, the collection will be unavailable to fill transits. The Children’s branch will remain open and available during this period.

Migration News

Yesterday was Danville Center Township Public Library’s go-live day! There was ice cream cake!!! Welcome to Evergreen Indiana! Our thanks to Plainfield for sending a team to help during the go-live.

Upcoming Evergreen Indiana Training Opportunities

June 12
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:30pm-3:30pm, Indiana State Library, Room 428
June 19
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:30pm-3:30pm, Indiana State Library, Room 428

Weekly Update—May 27, 2014

New Patron Services Committee Members

We’re pleased to announce that the Council has selected the following representatives to serve on the Patron Services Committee for the 2014-2017 term:

Class A (40,000+ residents)
Laura Brzeski, Morgan County Public Library

Class B (10,000-40,000 residents)
Christina Hime, Jackson County Public Library
Portia Kapraun, Monticello-Union Township Public Library

Class C (<10,000 residents)
Celia Bandolier, Roanoke Public Library
Karen Kahl, Union County Public Library

Both sitting and new committee members will be in attendance at the June 17, 2014 Patron Services Committee meeting. We encourage libraries to join us in congratulating our new members and thanking the exiting members for their service: Judi Terpening, Virginia Jensen, Laura Jones, and Karen Jewell.

Bylaws Ballots

We are in the final week of the acceptance period for the Bylaws Amendment ballots. Please send these to the Coordinator or Executive Committee at the Indiana State Library (140 N Senate Ave, Indianapolis, IN 46204) as soon as possible!

Migration News

We have set Danville Center Township Public Library’s go-live for June 3, 2014. A modified cataloging freeze will be in place beginning at 5pm EDT on Friday, May 30 and is will be lifted with notice on June 3, 2014. Please watch the cataloging list for the release notice to be issued. A modified cataloging freeze means that no actions may be taken on bibliographic records. Holdings may be added or edited. No materials or records should be deleted during the freeze.

Upcoming Evergreen Indiana Training Opportunities

June 12
Basic Circulation, 10am-12pm, Indiana State Library, Room 428
Holds, 1:30pm-3:30pm, Indiana State Library, Room 428
June 19
Basic Cataloging, 10am-12pm, Indiana State Library, Room 428
Local Administration, 1:30pm-3:30pm, Indiana State Library, Room 428

Weekly Update — May 20, 2014

New Executive Committee Members

We’re pleased to announce that the Council has selected the following representatives to serve on the Executive Committee for the 2014-2017 term:

  • Class A (40,000+ residents): Krista Ledbetter, Morgan County Public Library
  • Class B (10,000-40,000 residents): Kerry Green, Hussey-Mayfield Memorial Public Library
  • Class C (<10,000 residents): Shawn Heaton, Alexandria-Monroe Public Library

The sitting and new committee members will both be in attendance at the June 10, 2014 Executive Committee meeting. We encourage libraries to join us in congratulating our new members and thanking the exiting members for their years of service: Andrea Ingmire, Montie Manning, and Mary Rueff. We would also like to thank the other nominees for volunteering to serve!

Elections and Ballots

We are approaching the end of the acceptance period for the Bylaws Amendment ballots. Please send these to the Coordinator or Executive Committee at the Indiana State Library (140 N Senate Ave, Indianapolis, IN 46204) as soon as possible!

Member News

Congratulations to Katie Mullins, the new director of Kendallville Public Library!

Migration News

We have set Danville Center Township Public Library’s go-live for June 3, 2014. A modified cataloging freeze will be in place beginning at 5pm EDT on Friday, May 30 and is will be lifted with notice on June 3, 2014. Please watch the cataloging list for the release notice to be issued. A modified cataloging freeze means that no actions may be taken on bibliographic records. Holdings may be added or edited. No materials or records should be deleted during the freeze.

Upcoming Evergreen Indiana Training Opportunities

June 12
Basic Circulation, 10am-12pm, Indiana State Library, Room 428
Holds, 1:30pm-3:30pm, Indiana State Library, Room 428
June 19
Basic Cataloging, 10am-12pm, Indiana State Library, Room 428
Local Administration, 1:30pm-3:30pm, Indiana State Library, Room 428

Weekly Update—May 14, 2014

Get your barcodes and library cards now!

eicards
We’re pleased to announce that the new library card and barcode contract is finalized. The first pool of the new contract opened on Monday, May 12, 2014, and closes on Friday, May 16. The new rates are $21 per 1000 for barcodes and $.20/ea. for combo cards with a minimum run of 500. Please check your stocks and send in your orders now. Instructions for ordering are available here: Barcode Ordering Pool.

eIndiana Digital Consortium News

The eIndiana Digital Consortium has joined in both the Big Library Read and the Overdrive Challenge in June. Please see the information below about these two programs!

Big Library Read

This summer’s Big Library Read title is A Pedigree to Die For by Laurien Berenson. The eBook will be featured in a prominent spot on the consortium’s home page (http://cidc.lib.overdrive.com) for no cost and will be available from June 3 – 18 for simultaneous use (no holds, no waitlists) for your users to borrow.

Big Library Read is the worldwide digital version of a local book club, and a way for your library to generate interest in your digital collection beyond the bestsellers. Big Library Read is also an excellent opportunity to engage new and existing users to increase digital circulation. Marketing materials are available here for you to spread the word to your community.

OverDrive Challenge

The OverDrive Challenge is a promotion to help raise awareness of library eBook lending across the world and boost your circulation. Your mission during the month of June is to increase your checkouts to beat your best month on record for circulation.

***The eIndiana Digital Consortium’s highest circulating month was January 2014 (32,649 checkouts). Our goal is 40,811 checkouts for June, which will qualify us for a $1500 content credit!!

Click here to find out more.

Elections and Ballots

We continue to collect the Bylaws Amendment ballots. Please send these to the Coordinator or Executive Committee at the Indiana State Library (140 N Senate Ave, Indianapolis, IN 46204) as soon as possible! The new EC members will be announced next week.
This is the last week to vote for the new PSC members: Cast your vote!

Migration News

We have set Danville Center Township Public Library’s go-live for June 3, 2014. A modified cataloging freeze will be in place beginning at 5pm EDT on Friday, May 30 and is will be lifted with notice on June 3, 2014. Please watch the cataloging list for the release notice to be issued. A modified cataloging freeze means that no actions may be taken on bibliographic records. Holdings may be added or edited. No materials or records should be deleted during the freeze.

Upcoming Evergreen Indiana Training Opportunities

June 12
Basic Circulation, 10am-12pm, Indiana State Library, Room 428
Holds, 1:30pm-3:30pm, Indiana State Library, Room 428
June 19
Basic Cataloging, 10am-12pm, Indiana State Library, Room 428
Local Administration, 1:30pm-3:30pm, Indiana State Library, Room 428