Weekly Update—August 26, 2014

Keeping “New” Fresh

The automated conversion of “new” materials to standard circulation modifiers will be implemented by the end of the week. This only affects materials with a “new” circulation modifier type after 12 months of item ownership. The following table shows the expected conversions:

Originally Cataloged as: Converted to:
book new book
dvd new dvd
dvd new r-rated dvd r-rated
software gaming new software gaming
video new video
video new r-rated video r-rated

Please let us know if you find materials in your collection that exceed the 1 year ownership mark which are not converting beginning next week. Libraries are encouraged to continue updating materials earlier as appropriate locally.

Easing Patron Record Clean-ups

We recently received a series of helpdesk tickets where users were unable to delete long-expired patron accounts. After some research, we discovered an old bug had left many accounts with open transactions even after the items were checked in and bills paid. We have run a clean-up which closed all those old transactions. For those interested in the numbers, that affected almost 120,000 user accounts. If you are locally purging long-expired accounts, you should have an easier time of it!

It’s almost time to chat!

The regional roundtables are rapidly approaching; we’ll kick the first meeting off in Westfield on September 8th. Dedicated discussion topics so far include offering DVD transits, the ethics and local policy audit, and recent consortium policy updates and changes. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Committee News

The Cataloging Committee will meet on September 4, 2014 at 10am at the Hussey-Mayfield Memorial Public Library.

Member News

Colfax Public Library welcomes new director Fran Paarlberg.

Indiana State Library welcomes new State Librarian Jake Speer.

Migration News

The North Madison County Public Library migration has been postponed until October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 20, 2014

New and Improved!

We are working through several projects recently approved by the Executive Committee.  So far we’re pleased to share the following updates, setting changes, and housekeeping projects:

  • The Soft Stall setting is now live with a 1 day window.  This allows staff a window to capture locally available titles before opportunistic captures take place.
  • The Outreach patron profile may now have up to 50 open holds.  This is intended to facilitate book club and teacher collection program needs.
  • As libraries have migrated in over the past 6 years, long overdue items were frequently not marked lost by the system during migration.  We have updated all of those remaining open transactions to reflect the correct item status and generate bills.  This affected over 10,000 item records across the consortium.

Speak Your Piece

We continue to plan the discussion for the regional roundtables.  High interest topics so far include offering DVD transits, the ethics and local policy audit, and recent consortium policy updates and changes.  We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion.  Frontline staff are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate.  Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Committee News

The Cataloging Committee will meet on September 4, 2014 at 10am at the Hussey-Mayfield Memorial Public Library.

Member News

The Greentown Public Library has reopened both branches.  The final stages of the renovation are ongoing, but they are delighted to be open again and sharing their full collection with the consortium!

Migration News

The North Madison County Public Library migration has been postponed until October 17-21, 2014.  A modified cataloging freeze is anticipated during that weekend.  Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 12, 2014

Committee News


The Executive Committee met at the Indiana State Library on August 12, 2014; the June 2014 minutes were approved. The meeting was recorded and may be viewed here: Evergreen Indiana Executive Committee Meeting – August 12, 2014 (One of our mics wasn’t picking up sound correctly, so the audio is a bit unbalanced, sorry!) A summary of the meeting actions will be distributed on the listservs later this week.

Member News

Beginning this week Mitchell Community Public Library (MTCPL) is undergoing a renovation project and portions of their collection will be unavailable until the project is completed. Thank you for your understanding!

Migration News

The North Madison County Public Library migration has been postponed until October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

We invite you to join us at a regional roundtable to share experiences, ask questions, meet counterparts at other nearby libraries, and make requests for policy updates and development. Staff members of all levels and involvement are welcome. Representatives for cataloging, patron services, development, and governance will all be on hand to discuss what’s important for your library and users. We hope you’ll join us for at least one roundtable and celebrate the Evergreen Indiana community!

Space is limited, so please (http://evanced.info/indiana/evanced/eventcalendar.asp) register if you would like to participate. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 5, 2014

Stronger and Wiser Together

Have a great question or idea for Evergreen Indiana? We’re bringing the EI support team, ISL representatives, and Executive Committee and subcommittee representatives to your area for regional discussion roundtables! We invite you to join us to share experiences, ask questions, meet counterparts at other nearby libraries, and make requests for policy updates and development. Staff members of all levels and involvement are welcome. Representatives for cataloging, patron services, development, and governance will all be on hand to discuss what’s important for your library and users. We hope you’ll join us for at least one roundtable and celebrate the Evergreen Indiana community!

  • Central Region 
    September 8, 2014, 10am-Noon 
    Westfield-Washington Public Library
  • Northwest Region 
    September 10, 2014, 9:30am-11:30am 
    Monticello-Union Township Public Library
  • Northeast Region 
    October 2, 2014, 10am-Noon
    South Whitley Community Public Library
  • Southeast Region 
    October 3, 2014, 9:30am-11:30am 
    Greensburg-Decatur County Contractual Public Library
  • Southwest Region 
    October 22, 2014, 10am-Noon 
    Loogootee Public Library

Space is limited, so please register if you would like to participate. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Member News

The Indiana State Library welcomes new Southwest Regional Coordinator Amber Painter! Amber received her MLS degree from Indiana University in 2011. She has worked in public, academic and special libraries and archives. Her focus is on public services and reference. She comes to the State Library from Mitchell Community Public Library (MTCPL).

Hamilton North Public Library (HNPL) welcomes new director Ann Hoehn. Ann’s previous position was with Van Buren Public Library (VBPL).

Committee News

The eContent Committee meeting on August 12, 2014 has been cancelled. The committee will meet again on October 14, 2014 at 10am at the Indiana State Library.

Support News

We are updating the hold error settings. Now when a patron or staff member is unable to place a hold, more specific error messages will display.

Job News

The Indiana State Library is seeking a Northeast Regional Coordinator to serve as an ambassador to library staff from all types of libraries in Indiana. Regional coordinators offer training workshops, connect local libraries with resources available from the State Library, and provide information, marketing, consulting, continuing education opportunities and more to libraries within their geographical area of the state. The job posting is available on Careers.IN.gov (Listing #591072; Title: Librarian I / Regional Coordinator). This posting will close on August 6, 2014.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—July 29, 2014

Shauna Bids Us Farewell

Shauna Borger
Dear Evergreen Indiana Colleagues,

I wanted to personally notify my Evergreen colleagues that I have accepted a new position at an academic library in Kenosha, Wisconsin which will allow me to be closer to my family. My last day at the Indiana State Library will be Friday, August 8. I have learned so much from working with the Evergreen Indiana project over the past three years, first as EI Coordinator, then as NE Regional Coordinator and finally as the Professional Development Office Supervisor, and have enjoyed getting to know each of you through site visits, committee meetings, annual conferences and trainings. While leaving a project and colleagues in which I have so much invested is bittersweet, I am extremely proud of the current EI team, committees and trainers. I have every confidence that this consortium will continue to grow and develop to serve the library patrons of Indiana in innovative ways.

Sincerely,
Shauna Borger

Regional Roundtables!

We have begun scheduling regional Evergreen Indiana Discussion Roundtables around Indiana this fall. We’re bringing the EI support team, ISL representatives, and Executive Committee representatives to your area! We invite you to join us to share experiences, ask questions, meet counterparts at other nearby libraries, and make requests for policy updates and development. Staff members of all levels and involvement are welcome. We hope you’ll join us for at least one roundtable and celebrate the Evergreen Indiana community!

  • Central Region 
    September 8, 2014, 10am-Noon 
    Westfield-Washington Public Library
  • Northwest Region 
    September 10, 2014, 9:30am-11:30am 
    Monticello-Union Township Public Library
  • Northeast Region 
    October 2, 2014, 10am-Noon
    South Whitley Community Public Library
  • Southeast Region 
    October 3, 2014, 9:30am-11:30am 
    Greensburg-Decatur County Contractual Public Library
  • Southwest Region 
    October 22, 2014, 10am-Noon 
    Loogootee Public Library

Space is limited, so please register if you would like to participate.

Committee News

The eContent Committee meeting on August 12, 2014 has been cancelled. The committee will meet again on October 14, 2014 at 10am at the Indiana State Library.

Job News

The Indiana State Library is seeking a Northeast Regional Coordinator to serve as an ambassador to library staff from all types of libraries in Indiana. Regional coordinators offer training workshops, connect local libraries with resources available from the State Library, and provide information, marketing, consulting, continuing education opportunities and more to libraries within their geographical area of the state. The job posting is available on Careers.IN.gov (Listing #591072; Title: Librarian I / Regional Coordinator). This posting will close on August 6, 2014.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

July 30
Rescheduled Cataloging Roundtable: RDA for Copy Cataloging Presentation, 11am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428

Weekly Update—July 22, 2014

Cataloging Roundtable, Redux

Due to technical difficulties, we were forced to postpone the formal presentation portion of the roundtable last week. We have set a new date, July 30, 2014 at 11am. Our guest speaker, Stephen Smith of the University of Illinois Chicago, will present on RDA for EI Copy Catalogers. This LEU-eligible course will include a review of RDA basics and what copy catalogers should consider when converting or using RDA records. If you were registered for last week’s roundtable, you do not need to reregister. If the change of date means you’ll be able to join us for the first time, please register using the link below.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

July 30
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 11am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428

Weekly Update—July 15, 2014

Autocomplete Deactivation

After reviewing the autocomplete search module component in the OPAC for performance and accessibility, we will be deactivating it beginning today. At this time the module causes errors for users requiring ADA assistance readers and plugins and greatly reduces the return speed of some searches. If you receive feedback from your users or staff regarding this change that you feel should be taken into consideration as we move forward, please do share it with us!

Attention Catalogers: Last Call!

The Cataloging Roundtable will be held this Thursday from 10am-Noon. Please sign up for the webinar using the link below. Our guest speaker, Stephen Smith of the University of Illinois Chicago, will present on RDA for EI Copy Catalogers. This course will include a review of RDA basics and what copy catalogers should consider when converting or using RDA records.

On the Go: Evergreen Indiana Bookmobiles

We’ve received a request to bring back the roundtable for EI Bookmobile staff. If you are part of a bookmobile team and would be interested in participating in a discussion opportunity, please contact Anna (agoben@library.in.gov) with your name, library, contact information, and preferred availability.

Say What?

The opening group of libraries participating in the Pronunicator group purchase will see service begin on Friday, July 18, 2014. The company has offered to extend open enrollment for other libraries who wish to join after further review. We have secured the 20% discount at this point. Please let Anna know if your library is interested.

Member News

The Westfield Washington Public Library is celebrating the grand reopening of their newly renovated facility. If you’re in the area, please join the party on Sunday, July 20, 2014 at 1pm. Our congrats to WWPL on completing their project!

Poseyville Carnegie Public Library welcomes new director Claire Wezet!

Support News

Due to the large number of libraries closing to observe the Christmas Eve holiday, the 2.6 upgrade is being shifted up by one day. The servers will be unavailable beginning at 6pm EST on December 23rd, 2014. Please update your calendars.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool is now open! Please get your orders in by Friday, July 18, 2014. Complete instructions are available here: July Barcode Pool

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428

Weekly Update—July 8, 2014

Member News

The Greentown Public Library has closed both locations for the renovation switchover this week. They hope to reopen the Adult/High School library by the end of the week. Thanks to the consortium members for continued patience and assistance in providing materials so that patrons are served in a timely fashion!

Deadlines

Please let Anna know if you’d like to participate in the initial group subscription for Pronunciator by noon on Friday (July 11, 2014). We’re beginning with a 10% discount and a waived minimum fee. The more libraries participate, the better the discount!

The next barcode and library card purchasing pool will open on July 14, 2014. Please check your stocks now to prepare your order.

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1pm-3pm, Indiana State Library, Room 428

Weekly Update—July 1, 2014

Bills, Bills, Bills

As mentioned in the last Weekly Update, the new set of manual billing types has been selected. The implementation is scheduled for today. The complete list of new types is below with the recommended usage.

  • Bookkeeping correction: Correct payment or billing entries made in error
  • Claims return: Billing patron for materials that are claims returned
  • Collection agency referral: Collection agencies’ and court costs not automatically applied by the system
  • Drop box return: Used when items that must be returned at a desk are left in the drop box instead
  • Expired hold: Charge when a patron fails to pick up their hold after 7 days
  • Gift/donation: Track donations and gifts to the library
  • Goods/Taxable sales*: Sales of new materials, including books, bags, headphones, digital storage media, etc.
  • Interlibrary Loan: Postage and fees incurred procuring ILL materials from non-EI libraries
  • Meeting rooms*: Room rental and cleaning fees
  • Miscellaneous: Everything else! Be sure to include notes.
  • Non-Resident/Reciprocal Borrower card: Card fees
  • Notification fee: Charge patrons for the cost of preparing and sending physical notices.
  • PLAC: Public Library Access Card fees
  • Postage: Certified mail, postage reimbursements, etc.
  • Print services: Copies, faxes, lamination, scanning, die cuts, etc.
  • Professional services: Research, proctoring, and notary services
  • Rental*: Equipment and material rental fees
  • Repair: Limited, repairable damage costs (new case, torn cover, etc.)
  • Replacement card: Charge to replace a lost or destroyed card on an existing account
  • Returned check: NSF fee

*Billing types marked with an asterisk are considered competitive products/services, and sales tax must be collected and turned over to the Department of Revenue if a library collects monies for these types. (See Section III: http://www.in.gov/dor/reference/files/sib04.pdf)

Prepping Transits

Members who have rebarcoded are encouraged to mark out or cover barcodes from their previous system prior to transiting materials to other Evergreen Indiana libraries. Just a quick swipe with a permanent marker makes it much easier for other libraries to know which barcode is correct to scan!

Member News

The eIndiana Digital OverDrive Consortium welcomes newest member Danville Center Township Public Library.

Support News

Sara O’Sha has stepped down from the Northeast Regional Coordinator position. Until the position has been refilled, please contact Jill Stange (jstange@library.in.gov), the Northwest Regional Coordinator, for assistance. Our congratulations to Sara on her new job and thanks for all her work with Evergreen Indiana over the last year!

Deadlines

The next barcode and library card purchasing pool will open on July 14, 2014. Please check your stocks now to prepare your order.

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428

Weekly Update—June 17, 2014

Manual Bills Update

The Patron Services Committee has selected the new manual billing types. Our thanks for the enthusiastic and creative responses on the survey! The new manual billing types will be online beginning July 1. We will release documentation on recommended usage shortly.

Meetings

The Patron Services Committee met on June 17, 2014 at the Greenwood Public Library. For the 2014-15 term, Jennifer McKinley is the new chair, Laura Hull, chair-elect, and Sandra Rowland, secretary. The Committee will meet next on September 16, 2014 at 10am at the Greenwood Public Library.

We encourage all member libraries to attend committee meetings to provide recommendations and to learn about current issues.

Member News

The Royal Center Boone Township Public Library’s Evergreen Indiana automation project was featured in the Logansport Pharos-Tribune: Pioneering Change.

Support News

The Evergreen Indiana coordinator will be on vacation June 23-28. If you need immediate assistance during this time, please contact either the Helpdesk or Shauna Borger, Professional Development Office Supervisor (SBorger@library.IN.gov / 317-232-3718). The Weekly Update will return on July 1, 2014.

Upcoming Evergreen Indiana Training Opportunities

July 17
Spring/Summer Cataloging Roundtable: RDA for Copy Cataloging, 10am-12pm, webinar