Weekly Update—September 30, 2014

Heading East!

We’re on our way to the Northeastern and Southeastern regions this week! We look forward to seeing you there.
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library

We’ll wrap things up with our Southwestern Roundtable later in October. There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Committee News

The eContent Committee will meet on October 14, 2014 at 10am at the Indiana State Library. We have tentatively secured a vendor presentation for new e-periodical and library marketing products.

The Executive Committee will meet on October 14, 2014 at 1pm at the Indiana State Library.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar

Weekly Update — September 23, 2014

Attention Circulation Staff: Mark your Calendar

The 2014 Fall Patron Services Roundtable webinar has been set for October 30, 2014, 10am-Noon. We will be talking about damaged materials, recommendations on billing and repair if an item is damaged, and when to weed. Registration is now open.

Reporting at SAMS

Greensburg-Decatur County Contractual Public Library hosted the 2014 SAMS conference. Anna Goben, Evergreen Indiana Coordinator, presented on the reporting module in Evergreen. Several requests were had to have access to the slides from both attendees and EI staff unable to attend the conference. They are provided here for you to review. They are also available as a printable PDF on GDCPL’s SAMS site with many other outstanding presentations from this year’s conference!

We Can’t Wait to Meet You!

Don’t forget to sign up for a regional roundtable! We’ve had a terrific time getting to meet with so many Evergreen Indiana staff at our first meetings and look forward to gathering with you in the coming roundtables.
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 9am-12pm, Webinar
November 6
Fall 2014 Cataloging Roundtable, 9am-12pm, Webinar

Weekly Update—September 16, 2014

Welcome to the Roadshow!

NW Regional Roundtable 2014
On Wednesday, September 10, 2014, 18 staff from 12 libraries braved the stormy weather to gather in Monticello. We had a great time talking about the next steps in resource sharing throughout the consortium and appreciate everyone taking the time to gather and share their recommendations and experiences! A special thanks to Monticello-Union Township Public Library for being great hosts.

Still Ahead

Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Participants will receive agendas, hospitality, and parking information. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables.

Attention Catalogers: Mark your Calendar

The 2014 Fall Cataloging Roundtable webinar has been set for November 6, 2014, 10am-Noon EST. We will be taking a look at what you can do at your library to help clean up the catalog in preparation for authority control implementation. Registration is now open.

Committee News

At the September 4, 2014 meeting, the Cataloging Committee approved the addition of Parts creation and assignment permissions for the Cat2 profile. Parts are used primarily in Evergreen Indiana to identify individually cataloged elements of multi-disc sets and periodical issues. Additional training materials will be made available shortly.

Member News

Lebanon Public Library welcomes interim director Yvonne Welty.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool is now open. Please get your orders in by the end of the week!

Upcoming Evergreen Indiana Training Opportunities

September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar.
November 6
Fall Cataloging Roundtable, 10am-12pm[EST], Webinar.

Weekly Update—September 9, 2014

Here We Go!

“Our library’s been in Evergreen since the beginning. I just want to say I’m impressed by all of you […] We’ve come a really long way. And to get all these libraries together throughout the state of Indiana, you can’t do that without cooperation. You should all be really proud. And I just wanted to say thank you. […] My library and I would never go back. I’m really glad we have this.”

– Karen Kahl, Director, Union County Public Library,
Evergreen Indiana 2014 Central Region Roundtable

The first ever Evergreen Indiana regional roundtable kicked off yesterday at Westfield Washington Public Library. Over 40 staff members from 15 libraries were in attendance. It was a lively discussion, with a lot of laughs and thoughtful sharing, and we appreciate everyone taking the time to gather and share their recommendations and experiences! A special thanks goes out to Westfield Washington for hosting and allowing us to be the inaugural library gathering in their brand new meeting room.

Still Ahead

Northwest Region – September 10, 9:30am-11:30am, Monticello-Union Township Public Library
Northeast Region – October 2, 10am-Noon, South Whitley Community Public Library
Southeast Region – October 3, 9:30am-11:30am, Greensburg-Decatur County Contractual Public Library
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Participants will receive agendas, hospitality, and parking information. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables.

Committee News

The Patron Services Committee will meet on September 16, 2014 at 10am at the Greenwood Public Library. This meeting is open to all Evergreen Indiana staff.

Member News

Congratulations to Royal Center-Boone Township Public Library on wrapping up their automation project! We have set a migration date and look forward having you live.

Roachdale Public Library welcomes interim director Jennifer Stranger.

Migration News

The Royal Center-Boone Township Public Library’s targeted go-live is December 2, 2014. There will be no cataloging freeze associated with this migration.

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool opens next week. Please check your stocks!

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—September 2, 2014

Last Call for the Central and Northwest Roundtables!

The first two regional roundtables are scheduled for next week:

Central Region – September 8, 10am-Noon, Westfield Washington Public Library
Northwest Region – September 10, 9:30am-11:30am, Monticello-Union Township Public Library

Participants will receive agendas, hospitality, and parking information later this week; get your registration in if you’d like to participate! We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff members are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate in any of the roundtables. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Committee News

The Cataloging Committee will meet on September 4, 2014 at 10am at the Hussey-Mayfield Memorial Public Library. This meeting is open to all EI staff.

Member News

The eIDC OverDrive consortium welcomes new member Kirklin Public Library! Kirklin’s go-live is Thursday, September 4, 2014. Kirklin Public Library is the 83rd member of the consortium. Congrats and welcome!

Migration News

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

The next barcode and library card purchasing pool opens shortly. Please check your stocks!

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 26, 2014

Keeping “New” Fresh

The automated conversion of “new” materials to standard circulation modifiers will be implemented by the end of the week. This only affects materials with a “new” circulation modifier type after 12 months of item ownership. The following table shows the expected conversions:

Originally Cataloged as: Converted to:
book new book
dvd new dvd
dvd new r-rated dvd r-rated
software gaming new software gaming
video new video
video new r-rated video r-rated

Please let us know if you find materials in your collection that exceed the 1 year ownership mark which are not converting beginning next week. Libraries are encouraged to continue updating materials earlier as appropriate locally.

Easing Patron Record Clean-ups

We recently received a series of helpdesk tickets where users were unable to delete long-expired patron accounts. After some research, we discovered an old bug had left many accounts with open transactions even after the items were checked in and bills paid. We have run a clean-up which closed all those old transactions. For those interested in the numbers, that affected almost 120,000 user accounts. If you are locally purging long-expired accounts, you should have an easier time of it!

It’s almost time to chat!

The regional roundtables are rapidly approaching; we’ll kick the first meeting off in Westfield on September 8th. Dedicated discussion topics so far include offering DVD transits, the ethics and local policy audit, and recent consortium policy updates and changes. We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion. Frontline staff are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Committee News

The Cataloging Committee will meet on September 4, 2014 at 10am at the Hussey-Mayfield Memorial Public Library.

Member News

Colfax Public Library welcomes new director Fran Paarlberg.

Indiana State Library welcomes new State Librarian Jake Speer.

Migration News

The North Madison County Public Library migration has been postponed until October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 20, 2014

New and Improved!

We are working through several projects recently approved by the Executive Committee.  So far we’re pleased to share the following updates, setting changes, and housekeeping projects:

  • The Soft Stall setting is now live with a 1 day window.  This allows staff a window to capture locally available titles before opportunistic captures take place.
  • The Outreach patron profile may now have up to 50 open holds.  This is intended to facilitate book club and teacher collection program needs.
  • As libraries have migrated in over the past 6 years, long overdue items were frequently not marked lost by the system during migration.  We have updated all of those remaining open transactions to reflect the correct item status and generate bills.  This affected over 10,000 item records across the consortium.

Speak Your Piece

We continue to plan the discussion for the regional roundtables.  High interest topics so far include offering DVD transits, the ethics and local policy audit, and recent consortium policy updates and changes.  We encourage you to submit requests for inclusion on the agendas or bring your ideas for other updates, changes, and improvements for on-the fly discussion.  Frontline staff are encouraged to participate and share their perspectives!

Space is limited, so please register if you would like to participate.  Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Committee News

The Cataloging Committee will meet on September 4, 2014 at 10am at the Hussey-Mayfield Memorial Public Library.

Member News

The Greentown Public Library has reopened both branches.  The final stages of the renovation are ongoing, but they are delighted to be open again and sharing their full collection with the consortium!

Migration News

The North Madison County Public Library migration has been postponed until October 17-21, 2014.  A modified cataloging freeze is anticipated during that weekend.  Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 12, 2014

Committee News


The Executive Committee met at the Indiana State Library on August 12, 2014; the June 2014 minutes were approved. The meeting was recorded and may be viewed here: Evergreen Indiana Executive Committee Meeting – August 12, 2014 (One of our mics wasn’t picking up sound correctly, so the audio is a bit unbalanced, sorry!) A summary of the meeting actions will be distributed on the listservs later this week.

Member News

Beginning this week Mitchell Community Public Library (MTCPL) is undergoing a renovation project and portions of their collection will be unavailable until the project is completed. Thank you for your understanding!

Migration News

The North Madison County Public Library migration has been postponed until October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Deadlines

We invite you to join us at a regional roundtable to share experiences, ask questions, meet counterparts at other nearby libraries, and make requests for policy updates and development. Staff members of all levels and involvement are welcome. Representatives for cataloging, patron services, development, and governance will all be on hand to discuss what’s important for your library and users. We hope you’ll join us for at least one roundtable and celebrate the Evergreen Indiana community!

Space is limited, so please (http://evanced.info/indiana/evanced/eventcalendar.asp) register if you would like to participate. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—August 5, 2014

Stronger and Wiser Together

Have a great question or idea for Evergreen Indiana? We’re bringing the EI support team, ISL representatives, and Executive Committee and subcommittee representatives to your area for regional discussion roundtables! We invite you to join us to share experiences, ask questions, meet counterparts at other nearby libraries, and make requests for policy updates and development. Staff members of all levels and involvement are welcome. Representatives for cataloging, patron services, development, and governance will all be on hand to discuss what’s important for your library and users. We hope you’ll join us for at least one roundtable and celebrate the Evergreen Indiana community!

  • Central Region 
    September 8, 2014, 10am-Noon 
    Westfield-Washington Public Library
  • Northwest Region 
    September 10, 2014, 9:30am-11:30am 
    Monticello-Union Township Public Library
  • Northeast Region 
    October 2, 2014, 10am-Noon
    South Whitley Community Public Library
  • Southeast Region 
    October 3, 2014, 9:30am-11:30am 
    Greensburg-Decatur County Contractual Public Library
  • Southwest Region 
    October 22, 2014, 10am-Noon 
    Loogootee Public Library

Space is limited, so please register if you would like to participate. Participants will receive recommendations for area restaurants if you wish to continue community building over a meal after the scheduled meeting!

Member News

The Indiana State Library welcomes new Southwest Regional Coordinator Amber Painter! Amber received her MLS degree from Indiana University in 2011. She has worked in public, academic and special libraries and archives. Her focus is on public services and reference. She comes to the State Library from Mitchell Community Public Library (MTCPL).

Hamilton North Public Library (HNPL) welcomes new director Ann Hoehn. Ann’s previous position was with Van Buren Public Library (VBPL).

Committee News

The eContent Committee meeting on August 12, 2014 has been cancelled. The committee will meet again on October 14, 2014 at 10am at the Indiana State Library.

Support News

We are updating the hold error settings. Now when a patron or staff member is unable to place a hold, more specific error messages will display.

Job News

The Indiana State Library is seeking a Northeast Regional Coordinator to serve as an ambassador to library staff from all types of libraries in Indiana. Regional coordinators offer training workshops, connect local libraries with resources available from the State Library, and provide information, marketing, consulting, continuing education opportunities and more to libraries within their geographical area of the state. The job posting is available on Careers.IN.gov (Listing #591072; Title: Librarian I / Regional Coordinator). This posting will close on August 6, 2014.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428
October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—July 29, 2014

Shauna Bids Us Farewell

Shauna Borger
Dear Evergreen Indiana Colleagues,

I wanted to personally notify my Evergreen colleagues that I have accepted a new position at an academic library in Kenosha, Wisconsin which will allow me to be closer to my family. My last day at the Indiana State Library will be Friday, August 8. I have learned so much from working with the Evergreen Indiana project over the past three years, first as EI Coordinator, then as NE Regional Coordinator and finally as the Professional Development Office Supervisor, and have enjoyed getting to know each of you through site visits, committee meetings, annual conferences and trainings. While leaving a project and colleagues in which I have so much invested is bittersweet, I am extremely proud of the current EI team, committees and trainers. I have every confidence that this consortium will continue to grow and develop to serve the library patrons of Indiana in innovative ways.

Sincerely,
Shauna Borger

Regional Roundtables!

We have begun scheduling regional Evergreen Indiana Discussion Roundtables around Indiana this fall. We’re bringing the EI support team, ISL representatives, and Executive Committee representatives to your area! We invite you to join us to share experiences, ask questions, meet counterparts at other nearby libraries, and make requests for policy updates and development. Staff members of all levels and involvement are welcome. We hope you’ll join us for at least one roundtable and celebrate the Evergreen Indiana community!

  • Central Region 
    September 8, 2014, 10am-Noon 
    Westfield-Washington Public Library
  • Northwest Region 
    September 10, 2014, 9:30am-11:30am 
    Monticello-Union Township Public Library
  • Northeast Region 
    October 2, 2014, 10am-Noon
    South Whitley Community Public Library
  • Southeast Region 
    October 3, 2014, 9:30am-11:30am 
    Greensburg-Decatur County Contractual Public Library
  • Southwest Region 
    October 22, 2014, 10am-Noon 
    Loogootee Public Library

Space is limited, so please register if you would like to participate.

Committee News

The eContent Committee meeting on August 12, 2014 has been cancelled. The committee will meet again on October 14, 2014 at 10am at the Indiana State Library.

Job News

The Indiana State Library is seeking a Northeast Regional Coordinator to serve as an ambassador to library staff from all types of libraries in Indiana. Regional coordinators offer training workshops, connect local libraries with resources available from the State Library, and provide information, marketing, consulting, continuing education opportunities and more to libraries within their geographical area of the state. The job posting is available on Careers.IN.gov (Listing #591072; Title: Librarian I / Regional Coordinator). This posting will close on August 6, 2014.

Migration News

We have set a tentative migration weekend for the North Madison County Public Library System of September 26-30, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

Upcoming Evergreen Indiana Training Opportunities

July 30
Rescheduled Cataloging Roundtable: RDA for Copy Cataloging Presentation, 11am-12pm, webinar
September 11
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428
September 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428