Weekly Update—April 22, 2014

Patron Services Ballot Posted

The Patron Services Committee ballot is now available for voting. Three seats are opening on the committee; votes will be accepted for 30 days (closing on May 21, 2014). We are excited to present our enthusiastic slate of candidates. We thank our outgoing members for their valuable contributions: Virginia Jensen (Mooresville PL), Karen Jewell (Greenwood PL), and Judi Terpening (Switzerland Co PL).

Cast your vote!

Service Hiccup

Member libraries’ staff noted a brief series of downtimes with the main servers over the weekend. It was due to some ISP connection issues which were promptly addressed. Total downtime amounted to approximately 30 minutes. We thank everyone for their patience while our excellent technical staff coordinated the fix.

Migration News

We have tentatively set Danville Center Township Public Library’s go-live for June 3, 2014. A modified cataloging freeze will be in place the weekend preceding the migration. Additional details will be made available as they are confirmed.

Upcoming Evergreen Indiana Training Opportunities

May 14
Advanced Cataloging, Part I, 9am-12pm, Webinar
May 15
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update – April 16, 2014

Evergreen Indiana Circulation Policies and Procedures Revised

The Patron Services Committee referred a full set of updates to the Executive Committee for review. All of the recommended updates were accepted and the revised materials are now posted on the ISL Evergreen Indiana Circulation Policy and Procedures page (http://www.in.gov/library/5094.htm). Please take a few minutes with your staff to read and confirm that you’re up to date with the latest policies and procedures.

MARC Field-Stripping Active

Evergreen Indiana catalogers will be pleased to note that the MARC field-stripping feature is now live. The 136 MARC tags which have been either deprecated or are not in use by the consortium will no longer import and will be automatically deleted. Existing records with these fields are not affected by this feature, but are under consideration for an automated housekeeping project later this year. Please let us know if you notice any unexpected content appearing or being removed from this process.

Member News

Royal Center-Boone Township Public Library welcomes new director Julie Diesman.
Union City Public Library welcomes new director Joseph Skeen.

Upcoming Evergreen Indiana Training Opportunities

May 14
Advanced Cataloging, Part I, 9am-12pm, Webinar
May 15
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update – April 8, 2014

Evergreen Indiana Annual Conference 2014

Thanks to everyone for joining us at the Annual Conference and Business Meeting this year. We’ve put together a slideshow on the blog of the presentations and participants; don’t forget to take a look! We had an outstanding set of presenters this year and have already heard glowing reports about the entertaining and informative sessions.

50 item(s) « 1 of 3 »

We’ve scheduled the 2015 conference for April 9-10, so mark your calendars now!

Conference Slidedecks

Committee News

The Executive Committee met on April 4, 2014 during the Evergreen Indiana Annual Conference at the Wyndham Indianapolis West facility and approved the February 11, 2014 minutes. Their next scheduled meeting will be on June 10, 2014 at the Indiana State Library.

The eContent Committee will hold their next meeting on June 10, 2014 at the Indiana State Library.

Upcoming Evergreen Indiana Training Opportunities

April 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1pm-3pm, Indiana State Library, Room 428
April 17
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1pm-3pm, Indiana State Library, Room 428
May 14
Advanced Cataloging, Part I, 9am-12pm, Webinar
May 15
Advanced Cataloging, Part II, 9am-12pm, Webinar

Weekly Update—March 25, 2014

Evergreen Indiana Annual Conference Program 2014

The 2014 Evergreen Indiana Annual Conference will be held on April 3-4, 2014. The conference will open on the evening of the 3rd with a keynote reception dinner (beginning at 6pm). The rates to participate this year are $65 for the full conference and $45 to participate exclusively in events on the 4th. Registration forms are available here: EI Annual Conference Registration.

The conference will be held at the Wyndham Indianapolis West. We have reserved a block of rooms at a discounted rate of $89 for the night of the 3rd. When you reserve your room, please be sure to mention that you will be attending the Evergreen Indiana Annual Conference to get your discount. Once the block is gone, rooms are available on a first-come-first-served basis.

On the 4th, we’ll begin at 9am. Our program calendar has been tentatively set as follows:

Administration Track

Executive Committee Meeting
The Executive Committee will be approving the slate of nominees for this year’s election, finalizing the bylaws amendment for the creation of a membership fee, and reviewing the upgrade results.

eContent Committee Meeting
The eContent group will discuss shared purchasing opportunities and the new eIndiana Digital Consortium’s Children and Teens’ interface.

Proposed: An Evergreen Indiana Membership Fee
Executive Committee / Anna Goben / Wendy Knapp
Join us as representatives of the Indiana State Library and the Executive Committee review the bylaws amendment proposal for the creation of an annual membership fee. Discover why we are making this move, ask about what this means for your library, and discuss implementation.

After the Upgrade
Anna Goben
Now that we’ve arrived in the latest version of Evergreen, let’s take a few minutes to review where we’ve been, what we’re doing, and what projects are ahead for Evergreen Indiana in the coming year. Find out if your library wants to get ahead of the curve and volunteer for one of our new pilot programs! (1 TLEU)

Cataloging Track

Original Cataloging, Part I
Sarah Childs / Mary Kay Emmrich
MARC and its use in Evergreen Indiana can be a bit overwhelming, especially when you need to create original records for your library’s very unique special collections. Join us for a line-by-line review of what fields we use, how they should be coded, and what fields should be skipped when creating original cataloging records. (1 LEU)

Original Cataloging, Part II
Sarah Childs / Mary Kay Emmrich
There’s a lot to know about original cataloging, so much we couldn’t cram it into a single session! Please join us for Part II on how to finish your own outstanding original MARC records in Evergreen Indiana. (1 LEU)

Advanced Copy Cataloging
Jocelyn Lewis
You’ve mastered the art of adding holdings, now what? There’s a lot more to excellent record management. We will review best practices for refining MARC and holdings records, series tracing, and how to ensure that you’re up to date on policies and procedures. (1 LEU)

Cleaning Up the Catalog
Shelley Lesandrini
Learn how to leverage existing report templates to discover target records for updating, merging, and other clean-up projects. As we share interface and record information, we have a terrific opportunity to pool our talents to note and improve our holdings and MARC records with regular housekeeping projects. (1 TLEU)

Patron Services Track

Difficult Patrons?
Bill Anderson / Brandy Graves / Jennifer McKinley
We’ve all dealt with challenging patron interactions. We will present some tips and tricks for ensuring the best possible outcome when a situation escalates. (1 LEU)

Intra-Evergreen Communications
Virgie Dowell / Vanessa Martin / Judi Terpening
Communication is key when working with so many partner institutions. Please join us as we review the best ways and opportunities to reach out to your fellow libraries to clarify, confirm, and correct changes to patron records, billing questions, and Lost and Damaged materials. (1 TLEU)

Everything and the Kitchen Sink: Q&A Roundtable
Patron Services Committee
Have other questions or concerns related to Patron Services issues, policies, or procedures? We’ll have an open discussion to bring these to light and evaluate our options.

Transiting and Holds Management
Virginia Jensen / Jill Stange
The backbone of our resource sharing plan is working with transits and holds directly in order to get the right materials into our patrons’ hands as quickly as possible. We will review best practices for identifying hold targets, capturing and preparing them for transit, and assisting patrons along the process. (1 TLEU)

Evergreen International Conference 2014 Wrap-up

The 2014 Evergreen International Conference was held last week in Boston. Evergreen Indiana had 6 representatives in attendance. We brought back a lot of news about upcoming development projects, learned about expanding and enhancing our own use of the existing features, and met with our enthusiastic and talented colleagues from all points geographical.

Upcoming Evergreen Indiana Training Opportunities

April 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1pm-3pm, Indiana State Library, Room 428
April 17
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1pm-3pm, Indiana State Library, Room 428

Weekly Update—March 17, 2014

Register Now: Evergreen Indiana Annual Conference 2014

The 2014 Evergreen Indiana Annual Conference will be held on April 3-4, 2014. The conference will open on the evening of the 3rd with a keynote reception dinner. On the 4th, we will hold cataloging, patron services, and administration training tracks (includes committee meetings) and the State of Evergreen Indiana luncheon. Conference participants will enjoy a multi-course dinner for the opening reception and a continental breakfast and luncheon during the conference sessions included in the registration fee. The rates to participate this year are $65 for the full conference and $45 to participate exclusively in events on the 4th. Registration forms are available here: EI Annual Conference Registration.

The conference will be held at the Wyndham Indianapolis West. We have reserved a block of rooms at a discounted rate of $89 for the night of the 3rd. When you reserve your room, please be sure to mention that you will be attending the Evergreen Indiana Annual Conference to get your discount. Once the block is gone, rooms are available on a first-come-first-served basis.

Evergreen International Conference 2014

The Evergreen International Conference is this week in Boston. Most of the Evergreen Indiana support team will be in attendance and unavailable to access the system. Please accept our thanks for your patience for any delays in responses to queries during this time. This will also mean that new invoices for the Evergreen Indiana Annual Conference and Business Meeting will be delayed until we return.

Meetings

The Patron Services Committee will meet at 10am on March 18, 2014 at Greenwood Public Library.

Upcoming Evergreen Indiana Training Opportunities

Please note that there will be no basic trainings in March due to the changing curriculum.
April 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1pm-3pm, Indiana State Library, Room 428
April 17
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1pm-3pm, Indiana State Library, Room 428

Weekly Update—March 11, 2014

Registration Open: Evergreen Indiana Annual Conference 2014

The 2014 Evergreen Indiana Annual Conference will be held on April 3-4, 2014 in Indianapolis. The conference will open on the evening of the 3rd with a keynote reception dinner. Matthew Shaw, Director of the Krannert Memorial Library at the University of Indianapolis and member of the statewide Indiana Resource Sharing Committee, will present the keynote address on the future of resource sharing in Indiana. The subcommittees are working hard, presenting cataloging, patron services, and administration training tracks; committee meetings and the State of Evergreen Indiana luncheon will also occur during the conference.

Conference participants will enjoy a multi-course dinner for the opening reception and a continental breakfast and luncheon during the conference sessions included in the registration fee. The rates to participate this year are $65 for the full conference and $45 to participate exclusively in events on the 4th. Registration forms are available here: EI Annual Conference Registration.

The conference will be held at the Wyndham Indianapolis West. We have reserved a block of rooms at a discounted rate of $89 for the night of the 3rd. When you reserve your room, please be sure to mention that you will be attending the Evergreen Indiana Annual Conference to get your discount. Once the block is gone, rooms are available on a first-come-first-served basis.

Meetings

The Patron Services Committee will meet at 10am on March 18, 2014 at Greenwood Public Library.

Upcoming Evergreen Indiana Training Opportunities

Please note that there will be no basic trainings in March due to the changing curriculum.
April 15
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428
Local Administration, 1pm-3pm, Indiana State Library, Room 428
April 17
Basic Circulation, 9am-12pm, Indiana State Library, Room 428
Holds, 1pm-3pm, Indiana State Library, Room 428

Weekly Update—March 4, 2014

Register Now: Evergreen Indiana Annual Conference 2014

The 2014 Evergreen Indiana Annual Conference will be here before you know it! We look forward to meeting with everyone on April 3-4, 2014. The conference will open on the evening of the 3rd with a keynote reception dinner. Matthew Shaw, Director of the Krannert Memorial Library at the University of Indianapolis and member of the statewide Indiana Resource Sharing Committee, will present the keynote address on the future of resource sharing in Indiana. Things will continue in full swing on the 4th with cataloging, patron services, and administration tracks, committee meetings, and the State of Evergreen Indiana luncheon.

Conference participants will enjoy a multi-course dinner for the opening reception and a continental breakfast and luncheon during the conference sessions included in the registration fee. The rates to participate this year are $65 for the full conference and $45 to participate exclusively in events on the 4th. Registration forms are available here: EI Annual Registration Form.

The conference will be held at the Wyndham Indianapolis West. We have reserved a block of rooms at a discounted rate of $89 for the night of the 3rd. When you reserve your room, please be sure to mention that you will be attending the Evergreen Indiana Annual Conference to get your discount. Once the block is gone, rooms are available on a first-come-first-served basis.

Online Bill Pay Live

We are delighted to announce that online bill pay is now available for cardholders at all member libraries. We have patron quick guides available on the 2.5 Upgrade resource page and will be distributing promotional templates soon.

eIndiana Digital Kids & Teens Library Live

Beginning on Wednesday, March 5, 2014, eIndiana Digital OverDrive Consortium members are offering patrons access to a dedicated youth portal with almost 350 new added titles. Materials are targeted specifically for young readers and are searchable by Lexile, ATOS, interest and reading grade level. Our thanks again to Alexandria-Monroe Public Library and Plainfield-Guilford Township Public Library for sponsoring this new portal and greatly expanded collection! Please watch on Wednesday for the links to appear in the eIDC catalog.

Meetings

The Cataloging Committee will meet at 10am on March 6, 2014 at Hussey-Mayfield Memorial Public Library.

Weekly Update—February 25, 2014

Up next: Evergreen Indiana Annual Conference 2014

We are hard at work planning the 2014 EI Annual Conference. We look forward to meeting with everyone on April 3-4, 2014. The conference will open on the evening of the 3rd with an optional reception dinner. The speaker will be announced shortly. Things will be in full swing on the 4th with cataloging, patron services, and administration tracks. Conference registration will be opening soon, so please watch for further announcements.

Wrapping up the Upgrade

Thank you, everyone, for your patience as we brought all of our updated modules back online over the last week. As with every big software change, we learned a lot and appreciate your assistance in identifying and resolving unexpected complications in the build. As you continue to discover changes and hiccups, please let us know.

Meetings

The Cataloging Committee will meet at 10am on March 6, 2014 at Hussey-Mayfield Memorial Public Library

Upcoming Evergreen Indiana Training Opportunities

Please note that there will be no basic trainings in February or March due to the changing curriculum. If you are having difficulties registering for a webinar, please try using a different browser (Chrome, Firefox, etc.)
March 4-5
Advanced Cataloging: Part I/Part II, 9am-12pm, Webinar (Please register for both parts for full credit.)

Weekly Update—February 18, 2014

Welcome to 2.5!

We did it! Congratulations to all of our members and support staff for all your work, time, and assistance in preparing for and implementing the upgrade. Our members performed the most extensive and responsive pre-upgrade testing to date. Over 190 library staff members attended the live webinars, and the recorded version has been watched over 300 times. The documentation is growing by leaps and bounds as you send in questions and notes about changes. We appreciate your continued patience over the next couple of weeks as we continue to discover and address the new interfaces, workflows and features.

If you or your staff were not been able to attend a live class and would like to review the changes associated with the upgrade, the taped version of the training along with the documentation is available here: 2.5 Upgrade Resource Page.

Just 10 more pages…

Readers will be delighted to hear that any item with the “Book” circulation modifier is now eligible for up to 2 renewals. Materials needed to fill holds will continue to be prioritized for the next person in queue, but we hope this will be an added benefit for users who are leisurely enjoying lower demand titles.

Committee News

The Executive Committee met on February 11, 2014 at the Indiana State Library. They approved the minutes from the December meeting. The meeting was recorded and is available for review on Youtube.

The eContent Committee met on February 11, 2014 at the Indiana State Library. They approved the minutes from the December meeting.

We are continuing to accept nominations for committee participants. If you are interested in serving, please let Anna know.

Member News

Welcome Danville Center Township Public Library to Evergreen Indiana! We anticipate our newest member will be going live later this spring.

Upcoming Evergreen Indiana Training Opportunities

Please note that there will be no basic trainings in February or March due to the changing curriculum. If you are having difficulties registering for a webinar, please try using a different browser (Chrome, Firefox, etc.)
March 4-5
Advanced Cataloging: Part I/Part II, 9am-12pm, Webinar (Please register for both parts for full credit.)

Weekly Update—February 11, 2014

Preparing for 2.5: Almost there!

If you haven’t had a chance to participate, please sign up now for the final “Welcome to 2.5” webinar. (Registration information is listed below.) The live webinar is TLEU eligible, and will include interactive Q&A. Collected Q&A will be made available on the blog for review. If you or your staff have not been able to attend a live class and would like to prepare for the upgrade, the taped version of the training along with the documentation is available here: 2.5 Upgrade Resource Page.

The system will be unavailable from 5pm EST on February 14, 2014-February 17, 2014. We will let you know as soon as possible on the 17th when we’re ready for you to begin uploading your offline sessions. We have made arrangements with OverDrive for that content to remain available during the downtime.

Committee News

Would you like to help make the decisions that guide our consortium? We are accepting personal nominations for participation on the Executive Committee and the subcommittees. Committee members are expected to attend 4-6 regularly scheduled meetings annually, participate on taskforces, help with training development and delivery, and policy and procedure development. Join us as we continue to lead and improve Evergreen Indiana!

Meetings

The Executive Committee will meet at the Indiana State Library on February 11, 2014 at 1pm. This meeting will be live streamed for members unable to attend the meeting in person. You may view the streaming event on Google+ or YouTube.

The eContent Committee will meet at the Indiana State Library on February 11, 2014 at 10am.

All members are encouraged to attend committee meetings and provide feedback!

Upcoming Evergreen Indiana Training Opportunities

Please note that there will be no basic trainings in February or March due to the changing curriculum. If you are having difficulties registering for a webinar, please try using a different browser (Chrome, Firefox, etc.)
February 12
Welcome to 2.5, 1pm-2:30pm, Webinar
March 4-5
Advanced Cataloging: Part I/Part II, 9am-12pm, Webinar (Please register for both parts for full credit.)