Weekly Update — January 21, 2015

Membership Fee Rollout

In 2014 an overwhelming majority of the Evergreen Indiana libraries approved a measure which allows us to become more self-supporting. Over the coming months you will begin receiving paperwork and notices so that you can plan and budget for this new program. As a reminder, the Executive Committee has chosen to use a graduated plan for implementation. The costs for 2016 will be at 50% of the official tier rate. 2017 will be at 75%, and 2018 will see full implementation of the approved rates.

2015/16 Rollout Timeline

  • The Executive Committee will finalize and approve the 2016 annual fee rates at the February 10, 2015 committee meeting.
  • Notices of expected individual library costs will be issued to libraries by April 1, 2015.
  • Libraries should incorporate the costs into their 2016 budget plans.
  • In December, each library will receive an invoice for the appropriate 2016 membership fee.
  • Invoices must be paid by January 31, 2016.

Job News

The Jefferson County Public Library is seeking a new director. Details available here: http://mjcpl.org/director-position-jefferson-county-public-library/ (Closes when filled.)

The Hartford City Public Library is seeking a new director. Details available here: http://www.hartfordcitylibrary.com/ (Closes February 10, 2015.)

Upcoming Evergreen Indiana Training Opportunities

Our live trainings are on hiatus as we continue preparing the asynchronous courses. We will announce new live trainings and webinars as they are scheduled.

Weekly Update – January 13, 2015

2014 in Numbers

2014 AR Wordcloud
We had a grand 2014! We deduplicated some records, added some new members, expanded our collections, and provide our patrons with the materials they wanted. We expanded our cooperative buying opportunities and saw increased discounts from vendors. And we met up and talked about what’s important for our libraries, our services, and our community.

Quick View

  • Active Evergreen Indiana Member Libraries: 107
  • New Member Libraries in 2014: 3
  • 2014 Resident Taxpayer Base: 1,030,052
  • Counties with an EI Library: 60
  • Items Owned: 6,980,377
  • Unique Titles: 2,468,609

Moving Materials

  • 2014 EI Circulations: 8,348,826
  • 2014 Juvenile EI Circulations: 3,261,646
  • 2014 Total Transits: 614,362
  • 2014 Hold Transits: 264,929

Gathering Professionally

  • 2014 Trainings Held: 27
  • 2014 Regional Roundtables: 5
  • 2014 Conferences: 1
  • 2014 Committee Meetings: 19

eIDC Annual Stats

The eIDC saw outstanding growth in 2014. Overall circulation was up 38.3% over 2013. We added periodicals and a new juvenile interface.

  • Member Libraries: 85
  • New Member Libraries in 2014: 4 5 (The emailed newsletter has the incorrect value.)
  • Unique Titles: 27,941
  • Unique Borrowers in 2014: 15,450
  • 2014 Total Circulations: 374,208
  • 2014 Juvenile Circulations: 63,210

Support News

The Indiana State Library will be closed on Monday, January 19, 2015 to observe the Dr. Martin Luther King, Jr. holiday. Support will be limited to emergencies during the closure.

Member News

  • Jefferson County Public Library welcomes Interim Director Virgie Dowell.
  • Lincoln Heritage Public Library welcomes new Director Faye Terry (beginning January 19, 2015).
  • Syracuse-Turkey Creek Public Library welcomes new Director Kim Blaha.

Deadlines

The library card and barcode pool is now open! Check your stocks and prepare your orders.

Upcoming Evergreen Indiana Training Opportunities

Our live trainings are on hiatus as we continue preparing the asynchronous courses. We will announce new live trainings and webinars as they are scheduled.

Weekly Update — January 6, 2015

Annual Reports

We’re preparing your annual report numbers this week! Watch your email for your local numbers and next week’s newsletter for some consortium level stats.

Member News

LaGrange County Public Library welcomes interim Director Katie Bir.

Deadlines

The next barcode pool opens next Monday! Check your stocks and prepare your orders.

Upcoming Evergreen Indiana Training Opportunities

Our live trainings are on hiatus as we continue preparing the asynchronous courses. We will announce new live trainings and webinars as they are scheduled.

Weekly Update — December 30, 2014

Live in 2.7

The Evergreen Indiana is now live on Evergreen version 2.7.2! Congratulations to our sysadmin for completing such a monumental task! We appreciate your continued patience as we work out the last few configuration kinks. Our thanks go out again to our testers and to everyone who made time to participate in the trainings. We had record-setting participation in the trainings and hope everyone is excited about putting the demonstrated features to use!

Curing the Uncapture-able Hold

If an item becomes newly available after a period of processing, being missing, et cetera, staff may notice that, despite existing holds, the item won’t capture. The hold process will eventually capture, but it may take up to 24 hours for it to be capture-ready. If this happens, please retarget the hold to trigger the search for available copies, which should make your in-hand copy immediately capturable.

eIDC Curated Collections

We’ve begun the process of offering curated collections in the eIDC catalog. If you have an idea for a curated collection, please let eIDC Liaison Mary Glaser (PFLDP) or EI Coordinator Anna Goben know! To open, we have highlighted the Narrated Books (read-to-me titles), Magazines, and Streaming Video collections.

Deadlines

The Ethics and Policy Audit is due by December 31, 2014! Please let the coordinator know if you need replacement forms.

The final 2013 spend is due by January 1, 2015 for eIDC members. Please get your purchases in as soon as possible if you wish to spend out locally!

Weekly Update — December 23, 2014

2.7 Upgrade Begins Tonight!

Are you ready for 2.7?. The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again at some point on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

For libraries with OverDrive, we have notified OverDrive of the downtime and requested standalone access so that registered users have uninterrupted service.

eIDC Periodicals Now Live

ODPeriodicals_504x504
The eIndiana Digital Consortium now offers periodicals for all eligible borrowers. Our thanks go out to our platform sponsors: Adams Public Library System, Andrews-Dallas Township Public Library; Barton-Rees Pogue Memorial Public Library, Bloomfield Eastern Greene County Public Library, Centerville-Center Township Public Library, Franklin County Public Library District, Huntingburg Public Library, Hussey-Mayfield Memorial Public Library, Jackson County Public Library, Kendallville Public Library, Middletown-Fall Creek Township Public Library, Morgan County Public Library, Perry County Public Library, and Shelby County Public Library. We would also like to thank Andrews-Dallas Township Public Library, Huntingburg Public Library, Kendallville Public Library, and Morgan County Public Library for selecting and sharing our first set of titles. All eIDC members may add to the collection. Please share this news with your patrons and encourage them to give it a try!

Deadlines

The Ethics and Policy Audit is due by December 31, 2014! Please let the coordinator know if you need replacement forms.

Weekly Update — December 16, 2014

Getting Ready for 2.7

Are you ready for 2.7?. We are actively training staff on the upgrade this week; if you are unable to attend the live trainings, a video will be available shortly for review on the 2.7 Upgrade page. For libraries with OverDrive, we have notified OverDrive of the downtime and requested standalone access so that registered users have uninterrupted service.

Committee News

The Patron Services Committee met on December 16, 2014, 10am at Greenwood Public Library. This completes our committee meetings for 2014. Thank you to all of our enthusiastic and thoughtful committee members for taking the time to support the consortium and create the opportunities which allow us to grow and change to reflect the needs of our members!

Policy Reminder: Library Cards

We’ve had several libraries note difficult patron interactions recently due to inconsistent application of our policy on library cards between systems. All member libraries are reminded that under current policy cardholders must present their library card to circulate materials. If a patron has forgotten or lost his/her library card, libraries may hold materials for a brief period to allow users to return with their card or encourage them to purchase a replacement card to facilitate immediate access.

Invalid Email Report

Due to a recent reconfiguration of how our email notices are sent libraries are no longer receiving bouncebacks on bad email addresses. We’ve set up a script to invalidate those addresses so that frontline staff are notified that a new or corrected email is needed. Admins may wish to get a batch report. A template has been set up to capture that information. Please note that this only captures those accounts which are marked with an invalid flag by the system. Other accounts, which are marked invalid by your staff manually, will not appear using this template. You may find it here: Reports->Shared Folders->Templates->admin->EI_Templates->Customer-> List patrons having INVALID_PATRON_EMAIL_ADDRESS set by admin account for a given branch

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again at some point on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Deadlines

The Ethics and Policy Audit is due by December 31, 2014! Please let the coordinator know if you need replacement forms.

Upcoming Evergreen Indiana Training Opportunities

December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — December 10, 2014

Getting Ready for 2.7

We are completed testing the 2.7 version of Evergreen. Thank you everyone who took time to test and send in feedback! We kick off the training series this week. For libraries with OverDrive, we have notified OverDrive of the downtime and requested standalone access so that registered users have uninterrupted service.

Committee News

The Executive Committee met on December 9, 2014 at the Indiana State Library. The minutes from the October 14, 2014 meeting were approved. The archived recording of the December meeting is available on Youtube (apologies for the flaky audio!). The Executive Committee will next meet on February 10, 2015.

The eContent Committee met on December 9, 2014 at the Indiana State Library. The minutes from the October 14, 2014 meeting were approved. The eContent Committee will next meet on April 9, 2015.

The Patron Services Committee will wrap up 2014 on December 16, 2014, 10am at Greenwood Public Library.

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Learn something new!

The Indiana State Library is now sponsoring access to Lynda.com for library professionals around the state. Please visit the ISL Continuing Education site for instructions on how to gain access and begin mastering new skills today!

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Deadlines

The purchasing pool for Wowbrary is open until Friday, December 12, 2014; please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless written notice of cancellation is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — December 3, 2014

Welcome Royal Center-Boone Township Public Library

Collage
Despite the ice in central Indiana, Royal Center-Boone Township Public Library went live on December 2, 2014. This completed a 16 month automation process and included a weed of more than 5,600 holdings to make the collection more accessible.

De-Dupe Completed in Record Time

The 2014 deduplication project was completed in less than 24 hours over Thanksgiving. Over 180,000 weak or duplicate records were merged into higher quality records. We encourage staff to continue to be vigilant in identifying and merging remaining duplicates.

Wrapping up the 2.7 Testing

We are actively testing the 2.7 version of Evergreen. Thanks to everyone who has contributed so far! If you would like to participate, please check the Support, Cataloging, or Patron Services Resource listserv archives for instructions and recommended testing procedures. We will be accepting feedback through Sunday, December 7, 2014 in preparation for the holiday upgrade.

Committee News

The final round of governance committee meetings for 2014 are just ahead:

  • December 4, 2014, 10am, Hussey-Mayfield Memorial Public Library: Cataloging Committee
  • December 9, 2014, 10am, Indiana State Library (Room 425): eContent Committee (vendor offerings for CustomGuide and Ancestry)
  • December 9, 2014, 1pm, Indiana State Library (Room 401): Executive Committee
  • December 16, 2014, 10am, Greenwood Public Library: Patron Services Committee

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Deadlines

The purchasing pool for Wowbrary is open until Friday, December 12, 2014; please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless written notice of cancellation is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — November 25, 2014

De-Dupe Downtime for Catalogers

We will begin the 2014 deduplication project tomorrow evening. Beginning at 8pm, November 26, 2014, a full cataloging freeze will be in effect. No changes may be made to item or bibliographic records during a full freeze. Standard circulation functions will not be affected. Catalogers will be notified by Monday, December 1 when they may resume cataloging in the staff client.

Taking 2.7 out for a test drive

We have begun testing the 2.7 version of Evergreen. If you would like to participate, please check the Support, Cataloging, or Patron Services Resource listserv archives for instructions and recommended testing procedures. We will be accepting feedback through Sunday, December 7, 2014 in preparation for the holiday upgrade.

Considerate Outreach

While we are still in the process of developing the formal Evergreen Indiana book club policy, members are reminded that circulation periods for outreach and book clubs that exceed standard policy require the circulating library to seek and receive permission for extended circulation from the owning library for each item borrowed.

Committee News

The final round of governance committee meetings for 2014 are just ahead:

• December 4, 2014, 10am, Hussey-Mayfield Memorial Public Library: Cataloging Committee
• December 9, 2014, 10am, Indiana State Library (Room 425): eContent Committee (vendor offerings for CustomGuide and Ancestry)
• December 9, 2014, 1pm, Indiana State Library (Room 401): Executive Committee
• December 16, 2014, 10am, Greenwood Public Library: Patron Services Committee

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for next week on December 2, 2014. There will be no cataloging freeze associated with this migration.

Deadlines

We’re coming up on the purchase period for Wowbrary, please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless written notice of cancellation is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

This newsletter accompanies the Evergreen Indiana Weekly Update blog. Please forward and share with your staff and other interested parties.

Weekly Update— November 18, 2014

The Next 6 Weeks

We have scheduled multiple major system maintenance projects over the next six weeks. Please be sure to have at 1 person per shift at your library subscribed to the Evergreen Support listserv so that you are always up to date with the system status updates.

Beginning next week, in preparation for the December upgrade we plan to release the 2.7 test server for your attention. Information on this testing cycle will be sent out on the Evergreen Support list, and we ask that you please take some time to check out the upgraded system. We had an outstanding test round last winter which allowed us to catch a few bugs, correct a couple of configurations, and discover some new functionalities before the consortium upgraded.

Next week also kicks off the 2014 deduplication project. Beginning at 8pm, November 26, 2014, a full cataloging freeze will be in effect. No changes may be made to item attributes or bibliographic records during a full freeze. Standard circulation functions will not be affected. Catalogers will be notified by Monday, December 1 when they may resume cataloging in the system.

Committee News

The final round of governance committee meetings for 2014 are just ahead:

  • December 4, 2014, 10am, Hussey-Mayfield Memorial Public Library: Cataloging Committee
  • December 9, 2014, 10am, Indiana State Library (Room 425): eContent Committee (new vendor offerings under discussion will include CustomGuide and Ancestry)
  • December 9, 2014, 1pm, Indiana State Library (Room 401): Executive Committee
  • December 16, 2014, 10am, Greenwood Public Library: Patron Services Committee

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Member News

The eIDC welcomes new member Shoals Public Library.

The Indiana State Library welcomes new Northeast Regional Coordinator Paula Newcom! Paula came to the Indiana State Library from the Crown Point Community Library where she was the Head of Youth Services. She has also worked at the Marion Public Library in Grant County, Indiana (Reference and Webmaster) and the Akron-Summit County Public Library (Audiovisual Services) in Ohio. She is a graduate of Indiana University with a B.A. in English and Film Studies. She obtained her Masters in Library Science from Indiana University.

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Deadlines

The November barcode purchasing pool has been extended to November 21, 2014. Please get your orders for library cards and/or barcodes in now!

The RDA Toolkit 2015 purchase will close on Thursday, November 20. Please contact the EI Coordinator if you would like to participate.

We’re coming up on the purchase period for Wowbrary, please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless a written notice to cancel is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)