Weekly Update — December 16, 2014

Getting Ready for 2.7

Are you ready for 2.7?. We are actively training staff on the upgrade this week; if you are unable to attend the live trainings, a video will be available shortly for review on the 2.7 Upgrade page. For libraries with OverDrive, we have notified OverDrive of the downtime and requested standalone access so that registered users have uninterrupted service.

Committee News

The Patron Services Committee met on December 16, 2014, 10am at Greenwood Public Library. This completes our committee meetings for 2014. Thank you to all of our enthusiastic and thoughtful committee members for taking the time to support the consortium and create the opportunities which allow us to grow and change to reflect the needs of our members!

Policy Reminder: Library Cards

We’ve had several libraries note difficult patron interactions recently due to inconsistent application of our policy on library cards between systems. All member libraries are reminded that under current policy cardholders must present their library card to circulate materials. If a patron has forgotten or lost his/her library card, libraries may hold materials for a brief period to allow users to return with their card or encourage them to purchase a replacement card to facilitate immediate access.

Invalid Email Report

Due to a recent reconfiguration of how our email notices are sent libraries are no longer receiving bouncebacks on bad email addresses. We’ve set up a script to invalidate those addresses so that frontline staff are notified that a new or corrected email is needed. Admins may wish to get a batch report. A template has been set up to capture that information. Please note that this only captures those accounts which are marked with an invalid flag by the system. Other accounts, which are marked invalid by your staff manually, will not appear using this template. You may find it here: Reports->Shared Folders->Templates->admin->EI_Templates->Customer-> List patrons having INVALID_PATRON_EMAIL_ADDRESS set by admin account for a given branch

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again at some point on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Deadlines

The Ethics and Policy Audit is due by December 31, 2014! Please let the coordinator know if you need replacement forms.

Upcoming Evergreen Indiana Training Opportunities

December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — December 10, 2014

Getting Ready for 2.7

We are completed testing the 2.7 version of Evergreen. Thank you everyone who took time to test and send in feedback! We kick off the training series this week. For libraries with OverDrive, we have notified OverDrive of the downtime and requested standalone access so that registered users have uninterrupted service.

Committee News

The Executive Committee met on December 9, 2014 at the Indiana State Library. The minutes from the October 14, 2014 meeting were approved. The archived recording of the December meeting is available on Youtube (apologies for the flaky audio!). The Executive Committee will next meet on February 10, 2015.

The eContent Committee met on December 9, 2014 at the Indiana State Library. The minutes from the October 14, 2014 meeting were approved. The eContent Committee will next meet on April 9, 2015.

The Patron Services Committee will wrap up 2014 on December 16, 2014, 10am at Greenwood Public Library.

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Learn something new!

The Indiana State Library is now sponsoring access to Lynda.com for library professionals around the state. Please visit the ISL Continuing Education site for instructions on how to gain access and begin mastering new skills today!

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Deadlines

The purchasing pool for Wowbrary is open until Friday, December 12, 2014; please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless written notice of cancellation is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — December 3, 2014

Welcome Royal Center-Boone Township Public Library

Collage
Despite the ice in central Indiana, Royal Center-Boone Township Public Library went live on December 2, 2014. This completed a 16 month automation process and included a weed of more than 5,600 holdings to make the collection more accessible.

De-Dupe Completed in Record Time

The 2014 deduplication project was completed in less than 24 hours over Thanksgiving. Over 180,000 weak or duplicate records were merged into higher quality records. We encourage staff to continue to be vigilant in identifying and merging remaining duplicates.

Wrapping up the 2.7 Testing

We are actively testing the 2.7 version of Evergreen. Thanks to everyone who has contributed so far! If you would like to participate, please check the Support, Cataloging, or Patron Services Resource listserv archives for instructions and recommended testing procedures. We will be accepting feedback through Sunday, December 7, 2014 in preparation for the holiday upgrade.

Committee News

The final round of governance committee meetings for 2014 are just ahead:

  • December 4, 2014, 10am, Hussey-Mayfield Memorial Public Library: Cataloging Committee
  • December 9, 2014, 10am, Indiana State Library (Room 425): eContent Committee (vendor offerings for CustomGuide and Ancestry)
  • December 9, 2014, 1pm, Indiana State Library (Room 401): Executive Committee
  • December 16, 2014, 10am, Greenwood Public Library: Patron Services Committee

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Deadlines

The purchasing pool for Wowbrary is open until Friday, December 12, 2014; please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless written notice of cancellation is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — November 25, 2014

De-Dupe Downtime for Catalogers

We will begin the 2014 deduplication project tomorrow evening. Beginning at 8pm, November 26, 2014, a full cataloging freeze will be in effect. No changes may be made to item or bibliographic records during a full freeze. Standard circulation functions will not be affected. Catalogers will be notified by Monday, December 1 when they may resume cataloging in the staff client.

Taking 2.7 out for a test drive

We have begun testing the 2.7 version of Evergreen. If you would like to participate, please check the Support, Cataloging, or Patron Services Resource listserv archives for instructions and recommended testing procedures. We will be accepting feedback through Sunday, December 7, 2014 in preparation for the holiday upgrade.

Considerate Outreach

While we are still in the process of developing the formal Evergreen Indiana book club policy, members are reminded that circulation periods for outreach and book clubs that exceed standard policy require the circulating library to seek and receive permission for extended circulation from the owning library for each item borrowed.

Committee News

The final round of governance committee meetings for 2014 are just ahead:

• December 4, 2014, 10am, Hussey-Mayfield Memorial Public Library: Cataloging Committee
• December 9, 2014, 10am, Indiana State Library (Room 425): eContent Committee (vendor offerings for CustomGuide and Ancestry)
• December 9, 2014, 1pm, Indiana State Library (Room 401): Executive Committee
• December 16, 2014, 10am, Greenwood Public Library: Patron Services Committee

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for next week on December 2, 2014. There will be no cataloging freeze associated with this migration.

Deadlines

We’re coming up on the purchase period for Wowbrary, please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless written notice of cancellation is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

This newsletter accompanies the Evergreen Indiana Weekly Update blog. Please forward and share with your staff and other interested parties.

Weekly Update— November 18, 2014

The Next 6 Weeks

We have scheduled multiple major system maintenance projects over the next six weeks. Please be sure to have at 1 person per shift at your library subscribed to the Evergreen Support listserv so that you are always up to date with the system status updates.

Beginning next week, in preparation for the December upgrade we plan to release the 2.7 test server for your attention. Information on this testing cycle will be sent out on the Evergreen Support list, and we ask that you please take some time to check out the upgraded system. We had an outstanding test round last winter which allowed us to catch a few bugs, correct a couple of configurations, and discover some new functionalities before the consortium upgraded.

Next week also kicks off the 2014 deduplication project. Beginning at 8pm, November 26, 2014, a full cataloging freeze will be in effect. No changes may be made to item attributes or bibliographic records during a full freeze. Standard circulation functions will not be affected. Catalogers will be notified by Monday, December 1 when they may resume cataloging in the system.

Committee News

The final round of governance committee meetings for 2014 are just ahead:

  • December 4, 2014, 10am, Hussey-Mayfield Memorial Public Library: Cataloging Committee
  • December 9, 2014, 10am, Indiana State Library (Room 425): eContent Committee (new vendor offerings under discussion will include CustomGuide and Ancestry)
  • December 9, 2014, 1pm, Indiana State Library (Room 401): Executive Committee
  • December 16, 2014, 10am, Greenwood Public Library: Patron Services Committee

Please submit your follow-ups and recommendations to the EI Coordinator or a committee member.

Member News

The eIDC welcomes new member Shoals Public Library.

The Indiana State Library welcomes new Northeast Regional Coordinator Paula Newcom! Paula came to the Indiana State Library from the Crown Point Community Library where she was the Head of Youth Services. She has also worked at the Marion Public Library in Grant County, Indiana (Reference and Webmaster) and the Akron-Summit County Public Library (Audiovisual Services) in Ohio. She is a graduate of Indiana University with a B.A. in English and Film Studies. She obtained her Masters in Library Science from Indiana University.

Support News

The 2.7 upgrade will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this upgrade window, the system will be completely unavailable, and you should use offline mode for any transactions.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Deadlines

The November barcode purchasing pool has been extended to November 21, 2014. Please get your orders for library cards and/or barcodes in now!

The RDA Toolkit 2015 purchase will close on Thursday, November 20. Please contact the EI Coordinator if you would like to participate.

We’re coming up on the purchase period for Wowbrary, please contact the EI Coordinator if you’d like further information on joining the group. Current members are set to auto-renew unless a written notice to cancel is received.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (1 TLEU)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (1 TLEU)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — November 5-11, 2014

Due to the multiple state holidays in November 2014, we are combining issues and releasing off-cycle. We will return to our normal schedule on November 18, 2014.

It’s not really a tragedy


Circulation staff from around the state joined us for a spirited discussion of the many ways we see library materials get damaged. Whether it’s an overfull bookdrop or an adventurous pet, we all accept material damage as a daily reality in libraries. The Patron Services Committee will be working on defining a minimum material quality for consortially loaned materials this winter. If you weren’t able to join us, the archived presentation is available here: . The archived version has been approved for one (1) locally proctored LEU. If you have questions about getting locally proctored LEUs, please review the requirements here: LEU Policies

Member News

Osgood Public Library welcomes new Director Kim Porter.

Support News

Thanksgiving weekend is our selected timeframe for our next planned de-duplication and we have set a FULL cataloging freeze for November 27-30, 2014.

The 2.7 update will begin at 8pm EST December 23, 2014. We anticipate the servers will be available again on the 28th. If possible, we will bring things back online earlier. Please be sure to sign up for the Support mailing list to keep apprised of our progress. During this update window, the system will be completely unavailable, and you should use offline mode for any transactions.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (LEU status pending)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update — October 28, 2014

Thank you for joining us!

SW Regional Roundtable 2014
We wrapped up the final regional roundtable with a cozy gathering of 27 staff representing 15 libraries in Loogootee. Across the 5 roundtables, 64 member libraries sent almost 150 staff to participate and contribute to our discussions. We made a lot of progress on defining plans for future development, procedures, and policy. This has been an outstanding experience to get direct feedback and build relationships among member libraries, and we thank you for joining us!

Live Trainings Scheduled

We have set the final live trainings for 2014. Please register now for the core Evergreen courses and the 2.7 Update classes using the links below.

Member News

Pike County Public Library welcomes Interim Director Dana Hughes.
South Whitley Community Public Library welcomes Interim Director Darci Kessie.
Van Buren Public Library welcomes new Director Shawn Heaton.

eIndiana Consortium News

The eIDC welcomes new member North Madison County Public Library System! This brings our number of active library systems in the consortium to 85.

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)
December 12
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 15
Welcome to Evergreen 2.7, 10am-11:30am, Webinar (LEU status pending)
December 16
Basic Circulation, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Holds, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)
December 17
Welcome to Evergreen 2.7, 2-3:30pm, Webinar (LEU status pending)
December 18
Basic Cataloging, 9am-12pm, Indiana State Library, Room 428 (3 TLEU)
Local Administration, 1:00pm-3:00pm, Indiana State Library, Room 428 (2 TLEU)

Weekly Update – October 21, 2014

Welcome North Madison County Public Library!

NMCPL - Mig Splash-web
North Madison County Public Library went live in Evergreen Indiana on October 21, 2014. We had a great day in Elwood, Frankton and Summitville! Our thanks to neighbor EI system Alexandria-Monroe Public Library who sent a team to assist!

Available in Beta

The first of the new Evergreen Indiana online basic classes went live last week. Announced as a soft open on the Cataloging listserv, we already have several students up and running. If you need to take the class in preparation for the Advanced series next week, or are just curious about basic cataloging procedures, you are invited to try it out. Please note that the site and content will continue to undergo changes as we refine the experience.

Try it out: Evergreen Indiana Trainings

Member News

The eIndiana OverDrive consortium welcomes new member Shoals Public Library!

Support News

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update — October 14, 2014

Last Call!

The final regional roundtable will be here next week! There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Coming Soon: North Madison County Public Library

North Madison County Public Library will go live in Evergreen Indiana on October 21, 2014. A modified cataloging freeze will be in place. As a reminder, this means that bibliographic records may not be added or edited beginning at 8am October 17 until you are notified the system is available on the 21st.

Committee News

The eContent Committee met on October 14, 2014 at 10am at the Indiana State Library. Presentation notes and a recap will be sent out the eContent listserv later this week.

The Executive Committee met on October 14, 2014 at 1pm at the Indiana State Library. A recap will be issued later this week together with viewing links of the recording.

Member News

Congratulations to Gary Rubendall, director of the Dublin Public Library, for winning a 2014 Indiana Landmarks’ Servaas Memorial Award for his youth education programs at the library! (Press Release)

Support News

Our systems administrator is on vacation; thank you for your patience if technical issues take a bit longer than usual to address.

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Job News

Pike County Public Library is seeking a new director. The job listing is available on the Indiana Library Jobs page.

Migration News

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunities

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)

Weekly Update – October 7, 2014

Getting in some face time

NE Regional Roundtable 2014
On Thursday, October 2, 2014, more than 30 staff from 17 libraries met in South Whitley, and on Friday, October 3, 2014, the meeting at Greensburg was attended by 25 staff representing 11 libraries. Lively discussions brought many interesting experiences and questions to light! We are delighted to have had the opportunity to hear directly from so many staff and that you were able to join us. A special thanks to South Whitley Community Public Library and Greensburg-Decatur County Contractual Public Library for hosting!
SE Regional Roundtable 2014

Still Ahead

We’ll wrap things up with our Southwestern Roundtable later in October. There’s space available if you haven’t had a chance to register yet!
Southwest Region – October 22, 10am-Noon, Loogootee Public Library

Committee News

The eContent Committee will meet on October 14, 2014 at 10am at the Indiana State Library. We have tentatively secured a vendor presentation for new e-periodical and library marketing products.

The Executive Committee will meet on October 14, 2014 at 1pm at the Indiana State Library.

Member News

Linton Public Library welcomes new director Krystal Becker.

Syracuse-Turkey Creek Township Public Library welcomes interim director Gisela Vore.

Support News

Our systems administrator is on vacation; thank you for your patience if technical issues take a bit longer than usual to address.

We have identified Thanksgiving weekend as our next planned de-duplication and have tentatively set a FULL cataloging freeze for November 27-30, 2014.

Job News

Syracuse-Turkey Creek Township Public Library is seeking a new director. The job listing is available on the Indiana Library Jobs page.

Migration News

The North Madison County Public Library migration is scheduled for October 17-21, 2014. A modified cataloging freeze is anticipated during that weekend. Further information will be forthcoming as available.

The Royal Center-Boone Township Public Library’s go-live is scheduled for December 2, 2014. There will be no cataloging freeze associated with this migration.

Upcoming Evergreen Indiana Training Opportunitie

October 28
Advanced Cataloging, Part I, 9am-12pm, Webinar
October 29
Advanced Cataloging, Part II, 9am-12pm, Webinar
October 30
Fall 2014 Patron Services Roundtable, 10am-12pm, Webinar (1 LEU)
November 6
Fall 2014 Cataloging Roundtable, 10am-12pm, Webinar (1 LEU)